The Modify Programs screen is loaded during implementation but schools can locally maintain the data. The Modify Programs table is year specific and is a part of the post secondary rollover options. The data entered here determines the available programs within the More Search Options pull-downs and includes required data necessary for IPEDS reporting and the Financial Aid worksheet. The Programs entered here links to Programs created via Scheduling > Courses & Sections. This screen also drives the Programs that are available for review through the SAP Minimum Requirements report and Student Academic Report.
1. In the Scheduling menu, click Modify Programs.
Modify Program is also accessible from the Billing menu upon viewing a post secondary school.
The Modify Programs screen displays the Program Title, CIP, Program Number, TABE Math Min, TABE Reading Min, TABE Language Min, CASAS Goals Math Min, CASAS Goals Reading Min, Program Hours, Program Weeks, (Resident) Tuition/Fees, (Non-Resident) Tuition/Fees, Books/Supplies, and Active.
The following columns display when the Check Level on Basic Skills Assessment setting is enabled via Setup > System Preferences > School Preferences/Default School Preferences > Scheduling tab: TABE Math Level, TABE Reading Level, TABE Language Level, CASAS Goals Math Level, and CASAS Goals Reading Level.
The Use TABE language or reading to set Basic Skills setting (enabled via Setup > System Preferences > Default School Preferences > Scheduling tab) allows districts to combine the Math requirement and use the preference to pick Reading or Language from the pull-down in order to satisfy the basic skills requirement. This preference is used in conjunction with Modify Programs where you set TABE minimum scores for Math, Reading, and Language. Running the Basic Skills scheduled job will check the new preference, student's schedule record, and TABE test scores to determine the value to be set on Basic Skills Exam (schedule.custom_31).
2. To add a new program, enter data in the top row.
3. Enter the Program Title in the text box.
4. Enter the CIP in the text box, which is the Classification of Instructional Programs (CIP), a taxonomy of academic disciplines.
5. Enter the Program Number in the text box.
6. Enter the minimum required score for the Math portion of the TABE in the TABE Math Min text box.
7. Enter the minimum required score for the Reading portion of the TABE in the TABE Reading Min text box.
8. Enter the minimum required score for the Language portion of the TABE in the TABE Language Min text box.
9. Enter the minimum required level for the Math portion of the TABE in the TABE Math Level text box.
10. Enter the minimum required level for the Reading portion of the TABE in the TABE Reading Level text box.
11. Enter the minimum required level for the Language portion of the TABE in the TABE Language Level text box.
12. Enter the minimum score required for the Math portion of the CASAS in the CASAS Goals Math Min text box.
13. Enter the minimum score required for Reading portion of the CASAS in the CASAS Goals Reading Min text box.
14. Enter the minimum required level for the Math portion of the CASAS in the CASAS Goals Math Level text box.
15. Enter the minimum required level for the Reading portion of the CASAS in the CASAS Goals Reading Level text box.
16. Enter the Program Hours in the text box.
17. Enter the Program Weeks in the text box.
18. Enter the (Resident) Tuition/Fees in the text box, if applicable. If there is a set amount for tuition and/or fees for residents, add it here. The amount entered here feeds into the financial aid worksheet.
19. Enter the (Non-Resident) Tuition/Fees in the text box, if applicable. If there is a set amount for tuition and/or fees for non-residents, add it here. The amount entered here feeds into the financial aid worksheet.
20. Enter the Books/Supplies in the text box, if applicable. If there is a set amount that books or supplies cost, add it here. The amount entered here feeds into the financial aid worksheet.
21. Press the Enter key to save the program.
22. In order to make a program Active, the program must be added via Scheduling > Courses & Sections and the Program Number must be entered in the Vocational Program Number field.
23. To edit program information, click the applicable field and make changes as needed.
24. To delete a program, click the delete button (red minus sign).
If the screen contains several pages of information, Page numbers will display along with Prev and Next buttons. Click these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.
Click Filters to further breakdown data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
For more information, see Filters.
You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Program Number twice; therefore, the listed data start with Y.
