The Mass Change Schedule screen provides the ability to add sections to a group of students, drop sections from a group of students, and drop and add sections to a group of students in a single step. You can search for students using a variety of criteria, including previous year course enrollment.
Upon updating to 12.0.72, the Mass Change Schedule screen replaces the Mass Add Course and Mass Drop Course screens. Users who had permissions to both the Mass Add Course and Mass Drop Course screens will have permissions to the Mass Change Schedule screen by default.
Be sure the school year selected at the top-right corner of the screen is the year that you are scheduling, i.e. the next school year.
1. In the Scheduling menu, click Mass Change Schedule.
The Mass Change Schedule screen is displayed, with the Add tab opened by default.
2. In the Course Section(s) to Add pull-down, select one or multiple sections.
Sections that have an inclusion section set up will have "(Has Inclusion)" indicated.
Alternatively, click the Choose link.
In the pop-up window, click the Subject, Course, and Section.
After clicking the section in the pop-up window, the section will be selected in the Course Section(s) to Add pull-down.
The Course Section(s) to Add pull-down is a select-multiple; selecting a section using the Choose link will add the section selection to the pull-down, along with any other previously selected sections.
Package schedules can be added to students; select the parent section in the Course Section(s) to Add pull-down, and the child sections will automatically become selected, as well. For information on setting up packages, see Create Packages.
3. Select the Start Date for the selected section(s).
4. Select the Schedule with Inclusion check box if all the students you will select from the search criteria need to be scheduled into an inclusion section as well as the primary section of the course.
The Schedule with Inclusion check box will only be available for selection if an inclusion section has been set up for the section selected in the Course Section(s) to Add pull-down. Otherwise, the check box will be grayed out.
5. Select the Marking Period of enrollment. Selecting Full Course Enrollment will enroll the students for the full course length set on the course.
6. Select Locked to lock this section on the student's schedule. When a section is locked, it will not be affected by subsequent Scheduler runs.
7. At the bottom of the screen, enter search criteria to locate the group of students. For example, to search for students enrolled in English 1 last year, click More Search Options.
8. In the pull-down, click the category, such as Scheduling.
9. In the list of fields, click the desired field, such as Scheduled into Course(s).
To quickly find a field to search by, enter the field name in the Search text box at the top of the More Search Options pull-down. Click the desired field in the search results.
10. Once the search field is added, set the search criteria. In this example, the search will look for students scheduled into English 1 last year.
11. Continue adding additional search criteria as needed.
If you have a spreadsheet that includes student IDs, the student IDs can be copied from the spreadsheet and pasted into the Student Search field.
For more information about searching for students, including searching using student groups, saving a student search, and more, see Searching for Students.
12. Once the student search criteria has been entered, click Search.
13. Select each student in the search results who will have the section(s) added, or select the check box in the column header to select all students in the list.
14. Click Submit at the top of the screen to add the section(s) to the students' schedules.
A green check mark and confirmation message will display for a few seconds, indicating the sections have been added to the selected students' schedules.
If the section is full, a warning message will display. You cannot proceed unless you have the Student Schedule profile permission "Allow User to Overfill Sections."
The course will be added to the selected students regardless if a student already is scheduled into the course.
If you are dropping a section for students and also adding a section to the same students, the Replace functionality can be used. See Replacing Sections for a Group of Students for more information.
1. In the Scheduling menu, click Mass Change Schedule.
2. Click the Drop tab.
3. In the Course section(s) to Drop pull-down, select one or multiple sections.
Sections that have an inclusion section set up will have "(Has Inclusion)" indicated. Both the primary and inclusion section will be dropped from the students' schedules.
Alternatively, click the Choose link.
In the pop-up window, click the Subject, Course, and Section.
After clicking the section in the pop-up window, the section will be selected in the Course Section(s) to Drop pull-down.
The Course Section(s) to Drop pull-down is a select-multiple; selecting a section using the Choose link will add the section selection to the pull-down, along with any other previously selected sections.
4. Select the Drop Date.
If you enter a drop date that is before the start date on the schedule record, the section will be deleted from the student's schedule. If the drop date is on or after the start date, the section will be dropped.
At the bottom of the screen, search criteria may be entered. If you do not enter any search criteria and click Search, the students who have the selected section(s) on their schedule will be returned in the search. However, if you are looking for a more specific subset of students, it may be useful to enter search criteria. See Searching for Students for more information about conducting student searches.
5. Click Search.
6. Select each student in the search results who will have the section(s) dropped, or select the check box in the column header to select all students in the list.
7. Click Submit at the top of the screen to drop the section(s) from the students' schedules.
A green check mark and confirmation message will display for a few seconds, indicating the section has been dropped from the selected students' schedules.
When a section needs to be dropped from a group of students and replaced with a different section, the Replace tab can be used to do this all in one process.
1. In the Scheduling menu, click Mass Change Schedule.
2. Click the Replace tab.
3. In the Course Section(s) to Drop pull-down, select one or multiple sections.
4. Select the Drop Date.
If you enter a drop date that is before the start date on the schedule record, the section will be deleted from the student's schedule. If the drop date is on or after the start date, the section will be dropped.
5. In the Course Section(s) to Add pull-down, select one or multiple sections.
Alternatively, click the Choose link next to the Course Section(s) to Drop or Course Section(s) to Add pull-downs.
In the pop-up window, click the Subject, Course, and Section.
After clicking the section in the pop-up window, the section will be selected in the Course Section(s) to Add or Course Section(s) to Drop pull-down.
The Course Section(s) to Add and Course Section(s) to Drop pull-downs are select-multiple; selecting a section using the Choose link will add the section selection to the pull-down, along with any other previously selected sections.
Sections that have an inclusion section set up will have "(Has Inclusion)" indicated.
6. Select the Start Date for the section(s) that will be added.
7. Select the Schedule with Inclusion check box if all the students you will select from the search criteria need to be scheduled into an inclusion section as well as the primary section of the course that will be added.
The Schedule with Inclusion check box will only be available for selection if an inclusion section has been set up for the section selected in the Course Section(s) to Add pull-down. Otherwise, the check box will be grayed out.
8. Select the Marking Period of enrollment. Selecting Full Course Enrollment will enroll the students for the full course length set on the course.
9. Select Locked to lock this section on the student's schedule. When a section is locked, it will not be affected by subsequent Scheduler runs.
10. Click Search at the bottom of the screen.
The students who have the section selected in the Course Section(s) to Drop pull-down on their schedules are returned in the search.
11. Select each student in the search results who will have the section dropped and replaced, or select the check box in the column header to select all students in the list.
12. Click Submit at the top of the screen.
A green check mark and confirmation message will briefly display, indicating the sections have been replaced in the selected students' schedules.
If the section is full, a warning message will display. You cannot proceed unless you have the Student Schedule profile permission "Allow User to Overfill Sections."
The course will be added to the selected students regardless if a student already is already scheduled into the course.