The CTE Report Cards screen allows users to preview, print, email, and publish report cards for a select subset of students defined in the Student Search module.
1. From the Grades menu, click CTE Report Cards.
This navigates to the CTE Report Cards screen, where a Student Search module will display in addition to the More Search Options button.
2. If searching for specific students by name or student number, type the information in the Student text box.
To generate report cards for all students, leave the Student text box empty.
3. For a more advanced search and the ability to define a specific subset of students, click More Search Options. In the example shown, Grade 30 has been selected; therefore, report cards will be generated only for students in grade 30.
See Searching for Students for more information.
In the Include on Report Card section, select everything that needs to be included on the report cards and how they should be sorted before generating.
4. You can choose how you want the report cards sorted during printing using the Sort Report Cards pull-down, such as Alphabetically by Student Name, Zip Code, Gradelevel, or by the teacher of specific periods.
If sorting the report cards by Period 01 Teacher, the report cards will be printed in groups sorted by the students’ first period teachers.
a. If you select to sort by a specific period, you also have the option to Display this Teacher on Each Report Card by selecting the corresponding check box.
5. Select the correct Marking Period from the corresponding pull-down.
6. Select the Pull report cards based on OCP Date Earned check box to define an OCP Earned between date range using the Month, Day, and Year pull-down. Click the calendar icon to select the date from a calendar.
7. If set up, you can also choose to print Multilingual Report Cards by selecting the check box.
If Multilingual Report Cards is selected, a report card would be generated in the language set on the student's record (the language field). However, Translations would need to be set up in Setup > Translations, and a letterhead template would need to be set up for desired languages in Setup > Letterhead Templates.
8. Before printing, it is very important that you select the correct Letterhead Template, which are set up by the district (Setup > Letterhead Templates).
9. You can also Print Multiple Copies for Custodial Contacts at Separate Addresses, which can be useful if a student has several guardians/parents at different addresses that should receive a copy of his/her report card.
10. Click Save Setting as Default to save the settings that will be available to other schools.
11. Select the Include Inactive Students check box to include inactive students in your search and generate report for said students.
12. If you select to Include Inactive Students, you can also select to Include Previous Years Inactive Students or to Use Most Recent Enrollment.
13. When the Student Search and/or More Search Options has been defined and you have selected everything you’d like to include on report cards, click Continue… to go on to the next page. If needed, you can Reset to clear everything on the page and start over.
Clicking Continue… on the last screen will navigate to a new CTE Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.
1. To print a report card for each student, be sure to first select Print Report Card: For each student.
2. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.
If you want to print report cards for all students displayed, select the check box in the header.
3. Once the students have been selected, you can click Preview or Print. It is recommended to Print and review the generated report cards via the PDF print preview.
4. If Preview is clicked, you can Preview report cards then click Return to Focus to go back to the CTE Report Cards screen. Note: All report cards will look different depending on the template set up by the district.
5. Clicking Print generates all of the selected students’ report cards in a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click Return to Focus to return to the CTE Report Cards screen.
Clicking Continue… on the last screen will navigate to a new CTE Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.
1. To email report cards first select to whom you’d like to email them: To each student or To each Custodial Contact.
Selecting to email report cards will display additional emailing options as shown in the image.
2. The Email Subject is defaulted but can be edited. Add a CC (an additional email) if desired.
3. In addition to emailing the report to the student or custodial contact, you can also attach other files to send with the report card, such as a school letter or memo. You can attach up to 5 files. To select a file, click Choose File. To delete an attachment, click remove. To add another attachment/file, click Attach another file. You will be notified as to how many more files can be attached.
4. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.
If you want to email report cards for all students displayed, select the check box in the header.
5. Once the students have been selected, you can click Preview or Send Emails. It is recommended to Preview before emailing to be sure all required information has been included and that the correct letterhead template has been selected.
If the student or the student’s custodial contact does not have an email set up, you will receive an Error that no email was entered and the message was not delivered.
6. Preview report cards then click Return to Focus to go back to the CTE Report Cards screen. Note: All report cards will look different depending on the template set up by the district.
7. Select Send Emails to send report cards to selected students or the students’ custodial contacts. Once the email has been sent, you will receive a message saying Report cards have been emailed to the selected custodial contacts/students. You will also be taken back to the main CTE Report Cards screen where you can conduct a new search, etc.
The email addresses used for custodial contacts can be found via Student Info > Addresses & Contacts. If a parent uses a different email via the Parent Portal, it will not register here.
Shown is an example of an emailed report card.
Clicking Continue… on the last screen will navigate to a new CTE Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.
1. Select how you would like report cards to be distributed. To Publish Report Card, select the To Parent/Student Portal radio button, which will publish the report cards to the student/parent portals.
2. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.
If you want to publish report cards for all students displayed, select the check box in the header.
3. Once the students have been selected, you can click Preview or Publish.
4. If Preview was clicked, preview report cards then click Return to Focus to go back to the CTE Report Cards screen. Note: All report cards will look different depending on the template set up by the district.
5. Click Publish to publish report cards to the selected students portal or parent portal). Once the report card has been published, you will receive a message saying Report cards have been published.
Published report cards will not be visible until the 'Display Communication Options" system preference is enabled via Setup > System Preferences > School Preferences / Default School Preferences > Grading.
When a student or parent logs into the student/parent portal, the report card information appears on the Reports tab of the student block, as shown in the image.
From here, the student/parent can select to Download Report Card to view the report card in a PDF print preview screen, at which point, it can be printed, downloaded, etc.
The "Download Report Card" link display as "Download Progress Report" if any of the marking periods on the report card are progress periods.
When the next report card is published, it will display in place of the latest published report card. If other kinds of report cards are published, such as Standard Grades Report Cards, SSRS custom report cards, or Progress Reports, all reports will display simultaneously with the most recent of each card displaying.
Upon conducting a student search, you can click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Course History, Absences, Add Referral, Test History, FA Worksheet, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.
Click the floppy disk icon to export the listed data to an Excel spreadsheet.
You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.
