The Builder Reports are used to determine the changes that need to made to the master schedule based on student requests. The two most commonly used Builder Reports are Courses with too many Requests and Courses with too few Requests. The Builder Reports help assess the demand for particular courses against actual availability. The Scheduler should not be run until most of the Builder Report issues have been resolved.
The Courses with too many Requests report displays courses where the demand for seats exceeds the number of available seats. If possible, increase the number of seats within the sections or add new sections. If the Available Seats column is blank, then no seats were assigned to the sections or no sections were built.
1. In the Scheduling menu, click Builder Reports.
The Courses with too many Requests tab is opened by default. This report includes the course name, course number, subject, number of sections, number of available seats, and number of requested seats.
2. Click the course name link to open the course information in the Courses & Sections pop-up window.
3. Add sections to the course or increase seat counts for the sections if needed. Save and close the window when finished.
The Courses with too few Requests report displays courses with less than 80% of requested seats filled. Extra sections may be deleted or the course itself may be deleted. When removing a course offering, delete the student requests for the course first.
1. In the Scheduling menu, click Builder Reports.
2. Click the Courses with too few Requests tab.
The report displays the course name, course number, subject, number of sections, number of available seats, and number of requested seats.
3. Click the course name link to open the course information in the Courses & Sections pop-up window.
4. Delete extra sections or delete the course as needed. Save and close the window when finished.
Delete course requests for a course before deleting the course itself.
The Overlapping Requests report displays the number of overlapping requests between courses. For courses with limited availability, it may be useful to move sections to different periods to make the courses available to students. Selecting the Only Singletons check box will only show overlapping requests for courses with only one section built. It is important to review overlapping singletons as these students will not be scheduled into both courses if the courses are scheduled into the same period.
1. In the Scheduling menu, click Builder Reports.
2. Click the Overlapping Requests tab.
The report displays the course name, course number, number of requests, and the most common courses that have also been requested by students. The number in parentheses indicates the number of overlapping requests.
3. Hover the mouse over a course name on the left side of the screen to view a tool-tip containing the course name, course number, total number of requests, and each of the courses it has overlapping requests with.
4. Hover the mouse over a course name on the right side of the screen to view the course name, course number, and total number of requests in a tool-tip.
5. Select the Only Singletons check box to only view overlapping requests for singleton courses.
6. Select the Only Singletons in the Same Period check box to only view overlapping requests for singleton courses scheduled in the same period.
If the number of overlapping singletons is small, the scheduling team may need to make a choice for the student. If the number of overlapping singletons is large, one of the courses may need to be moved to a different period.
7. Click a course name link to open the course information in the Courses & Sections pop-up window.
8. Change the period on sections if needed. Save and close the window when finished.
9. Click the number of overlapping requests link to open a list of students who have the overlapping course requests in a new tab or window.
10. Click the student's name to open the Student Requests screen for the student, where you can adjust the student's requests as needed.
The Overlapping Singletons report displays courses that have only a single section that meets during the same period as other singleton sections. If a student requests both courses, the student will only be scheduled into one of them. If possible, add sections or change the period a section is scheduled. The report is beneficial at the high school level where there are a large number of singletons. The more singletons there are, the more difficult it is to schedule.
1. In the Scheduling menu, click Builder Reports.
2. Click the Overlapping Singletons tab.
The report is organized by period, and lists the courses that have a singleton section scheduled.
3. Click the course name link to open the course information in the Courses & Sections pop-up window.
4. Add sections or change the period on sections as needed. Save and close the window when finished.
The Sections with 0 Seats report displays sections that do not have any available seats for courses that have requests. Students will not be scheduled into these sections. Assign seats to these sections so that the Scheduler can load students into the sections.
1. In the Scheduling menu, click Builder Reports.
2. Click the Sections with 0 Seats tab.
The report displays the course name, course number, section name, and section number for sections that do not have any seats available.
3. Click the section name link to open the section information in the Courses & Sections pop-up window.
4. Edit the number of seats as needed. Save and close the window when finished.
The Period Counts lists the number of seats, courses, and sections in each period. This report is helpful in assessing whether there are enough available seats based on the school population for each period.These numbers should be fairly balanced among the periods. If you need to add sections, it is recommended to add the sections to periods with fewer sections.
1. In the Scheduling menu, click Builder Reports.
2. Click the Period Counts tab.
The report displays the period, number of available seats, number of courses offered, and number of sections.
For schools who use rotation days, a Rotation Day column is added to the report. The report displays the period counts broken down by rotation day.
The Overscheduled Teachers report displays teachers with more than X sections scheduled in day, more than X sections per period, and more than X periods in a row. This report is useful in identifying teachers who may need their schedules adjusted.
1. In the Scheduling menu, click Builder Reports.
2. Click the Overscheduled Teachers tab.
The Sections Per Day tab is displayed by default.
3. Select the number of sections per day to consider and click Run.
The teachers with more than the selected number of sections scheduled per day are listed.
4. Click the teacher's name link to open the User Info screen for the teacher in a pop-up window.
5. The teacher's schedule can be reviewed in the Teacher Schedule category. Close the window when finished viewing the teacher's schedule.
6. Click the Sections per Period tab to view teachers who have more than X sections scheduled in a period.
7. Select the number of sections per period to consider and click Run.
The teachers with more than the selected number of sections scheduled in a period are listed, along with the periods.
8. Click a teacher's name link to open the User Info screen for the teacher in a pop-up window.
9. The teacher's schedule can be reviewed in the Teacher Schedule category. Close the window when finished viewing the teacher's schedule.
10. Click the Consecutive Periods tab to view teachers who have more than X sections scheduled consecutively.
11. Select the number of sections to consider and click Run.
The teachers with more than X number of sections scheduled in a row are listed.
12. Click a teacher's name link to open the User Info screen for the teacher in a pop-up window.
13. The teacher's schedule can be reviewed in the Teacher Schedule category. Close the window when finished viewing the teacher's schedule.
