The Student Breakdown Report displays selected data from any one or two student fields in visual column graphs, pie charts, and lists. The Student Breakdown Report is designed to assist schools in tracking and analyzing their student data.
1. In the Students menu, click Student Breakdown.
2. Please choose a student field from the provided pull-down to begin.
When selecting a field from the pull-downs, you can begin typing the field name in the Filter text box for a quick find.
3. To further customize the data used in the breakdown report based on students and student information, click Advanced.
a. Clicking Advanced opens a student search screen. Conduct a student search or click More Search Options to pull a group of students based on defined criteria, here you can also search for and use a Student Group. The resulting students and student information will define the Student Breakdown report.
For more information on conducting a student search, see Searching for Students.
To alter the selected group of students set via the Advanced link and the student search module, click the Advanced link again at any time.
4. Once a field is selected from the Please choose a student field pull-down, a second pull-down will display beneath it. If you want to Breakdown Further? select an additional field from the pull-down.
5. The Student Breakdown charts will show data based on the Effective Date, which defaults to the current date. To set a different date, select a Month, Day, and Year from the provided pull-downs. You also have the option to select a date by clicking the calendar icon.
6. Click Go to apply the Effective Date.
7. Notice there are several different tabs depending on how you would like to see the information displayed, such as Column, Pie, and List. The Column tab is selected by default.
The selected student data is displayed in a Column breakdown. The first legend listed along the left side (F - Female, M - Male) is the first selected field.
Each column is broken up by different colors, these colors display data for the second selected field; in this case, Gradelevel.
To see the legend for each gradelevel and its corresponding color, click the blue arrows up and down. In the example shown, grade 11 is displayed. Note: These arrows display depending on the data displayed in the columns.
Hover over the different colors for detailed information, as shown in the image below.
The Total of students that fit the selected criteria are listed at the bottom; in the example shown, the total is 748.
To extract the student breakdown to an Excel spreadsheet, click Download.
Upon selecting the Pie tab, the second selected field will be removed. The pie chart can only support one selected field of student data. You can select the Column or the List display for both selected fields in the student breakdown.
The selected student data is displayed in a Pie breakdown. The legend listed along the left side (F - Female, M - Male) is the first selected field.
Hover over the different colors for detailed information, as shown in the image below.
Click on a portion of the pie chart, in this case the Male or Female portion, to open a list of the students in Student Info that make up the selected portion. From here, you can click on any of the listed Student names to open detailed information for each student.
Clicking on a portion of the pie chart will navigate to Student Info away from the Student Breakdown screen. To return to the screen, you can either click the Back button of your browser or navigate to Student Breakdown from the Students menu.
The Total of students that fit the selected criteria are listed at the bottom; in the example shown, the total is 748.
To extract the student breakdown to an Excel spreadsheet, click Download.
The selected student data is displayed in a List breakdown. The first legend listed in the first column (F - Female, M - Male) is the first selected field.
The Gender columns are broken down by the second selected field; in this case, Gradelevel.
To extract the student breakdown to an Excel spreadsheet, click the floppy disk icon.
The Student Breakdown screen enables users to create reports based on the selected student information.
1. Follow the steps described in Student Breakdown to generate a report.
2. Click Create Report.
3. Enter a Report Title in the provided text box.
4. Click OK.
Your report displays in Saved Reports.
For more information on running, editing, and deleting the saved report, see Saved Reports.
You can run the student breakdown report by an assigned team by selecting Team from the Please choose a student field pull-down. Note: Teams must first be set up via Scheduling > Teams and be assigned to students from the Teams screen.
