Student Info: Re-enrollment

While the Required Forms section of the Re-Enrollment Setup tab in the Application Editor is used to require parents/students in specific schools and grade levels to complete re-enrollment forms, the Re-enrollment tab in Student Info is used to require an individual student to complete a re-enrollment form.

Setting Up Re-enrollment for an Individual Student

1. In the Students menu, click Student Info.

2. On the Search Screen, enter search criteria to locate the student and click Search.

3. In the search results, click the student's name.

4. Click the Re-enrollment category.

5. In the blank row, select the Form to be used for re-enrollment.

6. Select the Publish Date (when the form will be available on the Portal).

7. Select Parent Portal or Student Portal to dictate where the re-enrollment form will be available.

8. Select Do Not Require Approval to automatically approve any changes the student submits to their information. The student's information in Focus is immediately updated each time a page of the form is submitted. Do not select this option if changes should require approval in Students > Online Enrollments.

9. Press Enter to add the row.

10. Click Save.

When the parent/student logs into the Portal, a message will display indicating the re-enrollment form must be completed, along with a link to the form.

When the parent/student has begun the re-enrollment form, the Started Date will display in the Re-enrollment tab in Student Info. When the re-enrollment form has been completed, the Completed Date will display. When an administrator has approved or denied the changes requested by the parent/student, the Processed Date will display. If the form was automatically processed because approval was not required, the Processed Date will display the same date as the Completed Date. Administrators view, approve, and deny re-enrollment change requests in the Online Enrollments screen.

Click the View button next to a form to view the re-enrollment fields in a list view.

Student Info - Google Chrome
Marking Outstanding Required Forms as Processed

There may be some instances where a required form that has not been completed in Focus should be marked as processed for a student. For example, if a parent turned in a paper form to the school and did not complete the form in Focus, the form would need to be marked as processed so that the parent/student can access the Parent or Student Portal.

1. In the Students menu, click Student Info.

2. On the Search Screen, enter search criteria to locate the student and click Search.

3. In the search results, click the student's name.

4. Click the Re-enrollment category.

5. In the Outstanding Required Forms pull-down, select the form you want to mark as processed.

6. Click Mark as Processed.

Student Info - Google Chrome

The re-enrollment form information is populated in the table, with today's date at the Started Date, Completed Date, and Processed Date.

Student Info - Google Chrome

In Students > Online Enrollments, the student will display in the Processed tab. The Parent Portal and/or Student Portal (depending on form settings) will be unlocked and accessible to the parent/student.

Online Enrollments - Google Chrome