Absences by Course and Student

The Absences by Course and Student report shows a total number of absences, sorted by either students or courses, and the calculated percentage of total absences per class days for the given timeframe. When these totals are 10% or higher, they are displayed in red. The reports timeframe is adjustable, and defaults to the current term.

Student Search

1. From the Attendance menu, click Absences by Course and Student.

2. Before conducting a student search, click the By Student By Course tab or the By Course By Student tab for the corresponding report.

  • The By Student by Course tab sorts by individual students, all students, or a specified group.
  • The By Course by Student tab sorts by school courses and can be used to view only courses with a selected minimum of student absences.

3. Regardless of the tab selected, enter the applicable search criteria in the Student text box, such as student name(s) or number(s).

To generate the report for all students, leave the Student Search text box empty.

4. For a more advanced search and the ability to define a specific subset of students, click More Search Options. In the example shown, Grade 09 has been selected; therefore, the report will be generated only for students in 9th grade.

5. Before conducting your search, you have the ability to select a Student Group from the provided pull-down. Note: Student groups must be set up beforehand in order to use this functionality via Students > Student Groups.

6. Select the check box to Include Inactive Students. Selecting to Include Inactive Students will display two other options as well: Include Previous Years Inactive Students and Use Most Recent Enrollment; select the corresponding check boxes for the type of inactive records to be included.

7. Click Search. If needed, you can Reset to clear everything on the page and start over.

For more information on conducting a student search, see Searching for Students.

By Student by Course Report

The By Student by Course report sorts by individual students, all students, or a specified group.

1. Once the report has been generated, you can further customize the data by setting a Report Timeframe. Select a month, date, and year from the provided pull-downs. You also have the option to click the calendar icon to select a date.

2. Once a Report Timeframe has been set, click the Go button to update the report.

3. Click the All Classes pull-down to select the classes with 1-15 periods absent. You also have the option to Only show classes with 10% or more periods absent. Once an option is selected, the report will refresh automatically.

When a selection is made from the All Classes pull-down, the filter is automatically applied, as shown in the image below. For more information about the Filter feature, see Additional Features.

4. For applicable situations, you can click the Deny Credit for S1 (or the current marking period) button for students with excessive absences. In order to utilize the Deny Credit for S1 feature, you first must select the students listed in the report via the check boxes displayed next to each student.

The By Student By Course report displays the students' Photo, Student name, Student ID, Grade level, the Course, the Course Num (number), the Period, the Section, number of Periods Excused, the Periods Unexcused, Periods Absent, Days Possible, and Percent of Days Absent.

5. Click the Student name to open the student's Attendance Chart in a pop-up window.

By Course By Student

The By Course by Student report sorts by school courses and can be used to view only courses with a selected minimum of student absences.

1. Once the report has been generated, you can further customize the data by setting a Report Timeframe. Select a month, date, and year from the provided pull-downs. You also have the option to click the calendar icon to select a date.

2. Once a Report Timeframe has been set, click the Go button to update the report.

3. Click the All Classes pull-down to select the classes with 1-15 periods absent. You also have the option to Only show classes with 10% or more periods absent. Once an option is selected, the report will refresh automatically.

When a selection is made from the All Classes pull-down, the filter is automatically applied, as shown in the image below. For more information on the Filter feature, see Additional Features.

4. For applicable situations, you can click the Deny Credit for S1 (or the current marking period) button for students with excessive absences. In order to utilize the Deny Credit for S1 feature, you first must select the students listed in the report via the check boxes displayed next to each student.

The By Course By Student report displays the students' Photo, Student name, Student ID, Grade level, the Course, the Course Num (number), the Period, the Section, number of Periods Excused, the Periods Unexcused, Periods Absent, Days Possible, and Percent of Days Absent.

5. Click the Student name to open the student's Attendance Chart in a pop-up window.

Additional Features

Click the floppy disk icon to export the students and attendance data to an Excel spreadsheet.

Click the Filter button to add Filter Rules to the report. Start by adding one rule, such as Daily Starts With E, as shown in the image. The first pull-down is the listed columns. The second pull-down is the rule, such as contains, equal, starts with, etc. Then enter the information you'd like to filter by in the text box.

a. Click Add Rule to add an additional filter.

b. You can clear the filter by clicking Clear Rules.

c. To remove just one rule/filter, click Remove next to each listed filter.

d. Select AND or OR from the pull-down to determine how filter rules are applied when more than one filter is being used.

If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, Student was clicked twice; therefore, student last name starting with Z are listed first.