Audit Trail

The users Audit Trail allows users to search per user for any changes made to any of the user's records.

Setting Search Criteria

1. To view details about all changes made to a user's record, from the Users menu, click Audit Trail.

2. Click the User pull-down to select the user in question.

The Users that populate here are based on the school that you are logged into. To change the school, select the school pull-down located in the header--this is only an option for you if you have access to multiple schools.

Click the Check all visible and Clear selected links for quick selections. In the example shown, data will be pulled for all users listed at the selected school.

3. You can conduct a search solely by User. However, if you want to search by User and the Editing User, select the user from the corresponding pull-down.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name of the student.

4. You also have the option to search by a time frame using the From Date and/or To Date fields. Note: You do not have to enter a time frame; however, it will help limit and pull data, which can be extensive.

Audit Trail Results

User

Upon conducting your search, the User tab displays first for changes made to the User record, such as username, password, etc.

As part of the Audit Trail you will see the Date the change was made, the Editing User who made the change, the User's name, the User's Username, the Form and/or Log Table affected, the Action made, such as UPDATE, and the Changes made, which includes a Before and After. Note: If the Action is INSERT, the Before and After details will not display.

The Audit Trail also displays added or deleted logging fields as INSERT or DELETE (Action).

Enrollment

Upon conducting your search, the Enrollment tab displays changes made to the Enrollment record, which predominantly stems from the Permissions tab (Users > User Info > Permissions).

As part of the Audit Trail you will see the Action made, such as UPDATE,  the Date the change was made, the Editing User who made the change, the User name, the User's Username, and the Changes made, which includes a Before and After. Note: If the Action is INSERT, the Before and After details will not display. In the example shown above, the Before field is blank because the change made to the profile is new; therefore, a Before does not exist.

The Audit Trail also displays added or deleted logging fields as INSERT or DELETE (Action).

Additional Features

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Click Filters to further breakdown data.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

For more information see Filters.

To export data to an Excel spreadsheet, click on the Excel icon in the Export section.

To print data, click on the Printer icon in the Export section.