Enrollment Codes

Focus enables districts to tailor Enrollment Codes to their individual needs. As a district, you will need to use state codes; however, other custom Enrollment Codes can be created for your district's or schools’ specific needs.

Adding an Enrollment Code

1. From the Students menu, click Enrollment Codes.

The Enrollment Codes screen displays enrollment codes already created and contains the opportunity to add enrollment codes as needed.

2. To begin adding a new enrollment code, select the enrollment code Type from the pull-down using the first blank row.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

3. Enter the Title of the enrollment code. The Title entered here will display along with the code (Short Name).

4. Enter the Short Name that you would like to display in enrollment code pull-downs.

5. Select the Min School Year from the pull-down; this identifies the minimum school year the enrollment code can be used. I.e. The enrollment code cannot be selected for a school year before the selected Min School Year. Note: If you do not need to set a Min School Year, leave the pull-down blank.

6. Select the Max School Year from the pull-down; this identifies the maximum school year the enrollment code can be used. I.e. The enrollment code cannot be selected for a school year after the selected Max School Year. Note: If you do not need to set a Max School Year, leave the pull-down blank.

7. To limit the enrollment code to specific profile(s), select the Profiles from the corresponding pull-down. Note: Leave the pull-down blank to allow all profiles to access the enrollment code.

Click the Check all visible and Clear selected links for quick selections.

8. To limit the enrollment code to specific Gradelevels, select the appropriate grade levels from the corresponding pull-downs.

9. When all information has been entered/selected, click in one of the text boxes and press the Enter key to commit and save the line of data. You also have the option to click the Save button located in the upper right corner of the screen.

Editing an Enrollment Code

1. From the Students menu, click Enrollment Codes.

The Enrollment Codes screen displays enrollment codes already created and contains the opportunity to add or edit enrollment codes as needed.

2. If any existing enrollment codes need to be edited, click the field in question and apply changes. For example, if the Short Name of a code needed to be updated, click the Short Name field. Clicking the field will activate it and allow you to make changes.

3. Once edits have been made, clicking out of the field will save changes. You also have option to click the Save button, as needed.

4. To edit data contained within a pull-down, click the pull-down and make a different selection. For select multiple pull-downs, click Clear selected to start over, then make new selections.

5. Upon applying changes to a pull-down, you must click the Save button.

6. To delete an enrollment code, click the delete button (red minus sign).

The delete function should be used with caution. You should not delete an enrollment code already in use.

7. When the delete button is selected, a pop-up will display: Are you sure you want to delete this record? Click OK to delete the enrollment code. You also have the option to click Cancel and return to the Enrollment Codes screen.

Additional Features

The Enrollment Codes screen contains several different features, such as the Export section. To export the listed codes to an Excel spreadsheet, click on the Excel icon in the Export section.

To print data, click on the Printer icon in the Export section.

Click Filters to further breakdown data.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

For more information see Filters.

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, data has been sorted by clicking Short Name twice; therefore Z is listed first.