The Average Daily Attendance report displays average attendance for a specified time period, including average daily membership, student days present, student days absent, and more.
1. In the Attendance menu, click Average Daily Attendance.
2. At the top of the screen, adjust the Report Timeframe by typing in the desired dates or clicking the calendar icons and selecting the dates.
3. The Include Secondary Enrollments check box is selected by default. Deselect the check box to exclude second school enrollments.
4. Click Go to refresh the report.
The report is displayed for the school selected at the top-right of the screen. The report is organized by grade level by default and displays statistics on daily membership, days present, days absent, and breakdowns of types of absences. The Percent of Students Chronically Absent is determined by comparing the Days Possible column, identifying the number of students meeting this criterion in the date range (where attendance code is set up to absent ac.state_code = ‘A’ for daily attendance) and computing the percent by summing these students and dividing by average daily membership; i.e. students with 10% absence during the date range.
For Missouri districts, the report includes the following columns:
- Hours Present - This includes qualifying virtual attendance credit and Special Additional Attendance
- Hours Absent - This includes qualifying virtual attendance credit and Special Additional Attendance
- Hours ADA - Hours Present/Hours Possible
- Percent at 90% - The percent of students with greater than or equal to 90% attendance within the selected Report Timeframe and Advanced Search criteria
- FTE - The full time equivalent based on enrollment line(s) FTE field within selected Report Timeframe
- Weighted FTE - The adjusted FTE value calculated as FTE x (days enrolled for student/days in the Report Timeframe)
- ADA x Weighted FTE - The average number of students present in class at any given moment within the selected Report Timeframe and Advanced Search criteria
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FTE 90% - (Uses the weighted FTE) The number of full time equivalents that qualify for the state's definition of 90% attendance:
- 1 x FTE for students with 90-100% attendance
- 0.5 x FTE for students with 87.5-89.99%
- 0.25 x FTE for students with 85-87.49 %
- Hours Possible - Hours Present + Hours Absent
5. To view the report grouped by month, select By Month in the pull-down and click Go.
The report now displays each month of the specified timeframe in its own line on the report.
6. To view the report by day, select By Day in the pull-down and click Go.
The report now displays each day of the specified timeframe in its own line on the report.
7. To view the report by student, select By Student in the pull-down and click Go.
The report now displays each student in its own line on the report.
8. Click on the student link to open the student's Absence Summary.
9. To view the report for a specific group of students, click Advanced Search.
10. Enter search criteria to locate the group of students and click Search.
See Searching for Students for detailed instructions on the various ways to search for students.
The report is displayed, only showing attendance data for the students who qualified in the search.
Users with permissions to all schools can view the report for the whole district.
1. At the top of the screen, adjust the Report Timeframe by typing in the desired dates or clicking the calendar icons and selecting the dates.
2. Select the All Schools check box.
3. The Include Secondary Enrollments check box is selected by default. Deselect the check box to exclude second school enrollments.
4. Click Go to refresh the report.
The report is displayed with totals from across all schools, organized by grade level by default.
5. To only include information for schools that are included in state reporting, select Only show state reportable schools at the top of the screen and click Go.
6. To group the report by school, select By School in the pull-down, and click Go.
The report now displays each school in its own line on the report.
7. To view the report grouped by month, select By Month in the pull-down and click Go.
The report now displays each month of the specified timeframe in its own line on the report.
8. To view the report by day, select By Day in the pull-down and click Go.
The report now displays each day of the specified timeframe in its own line on the report.
9. To view the report by student, select By Student in the pull-down and click Go.
The report now displays each student in its own line on the report.
10. To view the report for a specific group of students, click Advanced Search.
11. Enter search criteria to locate the group of students and click Search.
See Searching for Students for detailed instructions on the various ways to search for students.
The report is displayed, only showing attendance data for the students who qualified in the search.
12. Select the Breakdown by School check box to have separate reports by school. Click Go to refresh the report.
Each school is listed with its own report.
