Post Standard Grades (Teacher Programs)

The Post Standard Grades screen allows administrative users to review and post standard grades where standards are used in place of selected teachers.

Searching for Users (Teachers)

1. To conduct a user search in order to view/post grades for a teacher, from the Users menu, click Post Standard Grades under the Teacher Programs submenu.

Post Standard Grades

This will lead you to a Find a Teacher user search module where you can begin setting criteria for a search. The Search Screen module includes a search bar, the More Search Options feature, and options to Search All Schools, Include Parents, Include Inactive Users, and Only Show Most Recent Enrollment.

Post Standard Grades

Click the User List tab for a complete list of users without conducting a search. You can also simply click the Search button and leave the User text box empty to pull all active users.

Post Standard Grades

2. Enter the search criteria in the User text box.

Post Standard Grades

The search bar is not case sensitive, and full or partial entries can be in either a first last or last, first format. The comma is necessary in the last, first format. A full user name or ID number can also be entered into the search bar. Searching for "ma" will pull every user whose first or last name begins with "ma" into the search results.

3. Click More Search Options to search for groups of users with similar information in any number of user fields and/or user data.

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4. Select the Search All Schools check box to search for teachers across all schools for which you have access.

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5. Select the Include Parents check box if searching for users flagged as parents.

6. Select the Include Inactive Users check box to include inactive users in your search.

7. Select the Only Show Most Recent Enrollment check box for the most recent enrollment is first determined by start date, then end date, and finally by user_enrollment id. When this option is selected:

  • A new user with no profiles assigned (enrolled) at all displays as “Invalid Profile” or not at all because there is no enrollment to show.
  • If a user has multiple profiles at one school, it will return the most recent enrollment at that school (there will be one record row for that user).
  • If a user has profiles at multiple schools, it will return the most recent enrollment at each school (there will be one record row for that user at each school).

8. Click Search.

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9. All resulting users display in the User List. When you find the correct user, click on the user's name to open the user's record.

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10. Clicking the user's name navigates to the user's Post Standard Grades screen. The user's name is displayed in the top right corner. Click the rednext to the user's name to close the user and search for another one.

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11. Click the user name or photo to open User Info.

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12. To return to your user search, click Back to User List.

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13. To view or post grades for different sections, select the applicable section from the pull-down.

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14. To navigate to another teacher from the resulting list via the teacher search, click the blue arrows. Click the left arrow to open the previous teacher's grade information or click the right arrow to open the next teacher's grade information.

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Posting Standard Grades: Simple View

1. Select the correct marking period by clicking the corresponding tab or by selecting it from the pull-down.

Post Standard Grades

Directly below the marking periods will be descriptive information regarding the posting window.

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2. If in detailed view, click Switch to Simple View.

3.  If you need to post standard grades for inactive students, select the Include Inactive Students check box.

Post Standard Grades

4. Upon posting grades, you can click Use Gradebook to pull grades directly from the teacher's gradebook instead of posting each individual grade if the teacher has added standards to assignments in the Gradebook. Note: Grades can be altered as needed after they have been inserted from the gradebook.

Post Standard Grades

5. Click Copy Standard Grades from the Last Marking Period to copy grades given during the last marking period into the current marking period. Note: This option isn't available during the first marking period.

6. To enter standard grades, select the grades from the pull-downs.

7. Click Mass Update to mass assign grades for one standard at a time.

a. To mass update a column of grades, select the standard column from the pull-down. Enter the grade in the provided text box. Once all information is selected and entered, click Run Mass Update.

Hover over the standard title to view the standard description.

Post Standard Grades

8. When all grades have been entered, click Save.

Posting Standard Grades: Detailed View

1. Select the correct marking period by clicking the corresponding tab or by selecting it from the pull-down.

Post Standard Grades

Directly below the marking periods will be descriptive information regarding the posting window.

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2. For additional options regarding standard grades and marking periods, click Switch to Detail View.

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Upon clicking the Switch to Detail View link, additional options will display, such as Display Standards Info and Display Other Marking Periods.

Post Standard Grades

3. To display additional details regarding students and students' grades, select the check boxes listed in the Display Standards Info section, such as Subject Area, Grade Level, Strand, Cluster, Standard Title, Short Name, or Description.

4. To display additional grades from other marking periods, select the check boxes listed in the Display Other Marking Periods section, such as Full Year, Semester 1, Semester 2, 1st 9 Weeks, etc.

5. If posting standard grades via the detailed view, to view additional information and grades for a specific student, click the gray arrow next to the student's name.

6. To post standard grades for inactive students, select the Include Inactive Students check box.

7. To enter standard grades, select the grade from the pull-downs.

8. While in the detailed view, click the gray arrow in the Gradebook Grade column to view the assignment and standard earned.

You also have the option to click Use Gradebook to pull grades directly from the teacher's gradebook instead of posting each individual grade if the teacher added standards to assignments in the Gradebook. Note: Grades can be altered as needed after they have been inserted from the gradebook.

9. Click Copy Standard Grades from the Last Marking Period to copy grades given during the last marking period into the current marking period.

10. If enabled, enter Longer Course Comments in the provided text box.

a. To Mass assign longer course comments, click the corresponding button.

i.  Enter the mass comment in the provided text box, then click Replace or Append.

Replace: Replaces everything in all comment boxes with the entered text.

Append: Place the comment before the existing comment(s).

11. If enabled, select Report Card Comments from the corresponding pull-down.

You can select up to six comments from the Report Card Comments pull-down; if you try to select more than six comments at a time, the pull-down turns red and data cannot be saved.

a. Click Comment Codes for detailed information about report card comments.

12. Click Save.

Letters and Sounds Knowledge

If the district has enabled the system preference Add Letters and Sounds to Standards posting via Setup > System Preferences > School Preferences / Default School Preferences > Grading tab, the district can select applicable courses where the Letters and Sounds Knowledge table should display when administrative users or teachers post standard grades. The table displays default options for Identifies letter, Knows letter sound, and Writes letter for sound given for each letter of the alphabet, as well as customized skill options added via Setup > Gradebook Comment Codes > Alphabet Skills.

1. Select the correct marking period by clicking the corresponding tab or by selecting it from the pull-down.

Post Standard Grades

Directly below the marking periods will be descriptive information regarding the posting window.

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2. Click Switch to Detail View.

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3. If the district has enabled the Letters and Sounds Knowledge table, as explained above, click the gray arrow next to a student to display the table and record skill levels.

4. Select the applicable check box for each letter depending on the student's skill level.

Additional skill options may display depending on whether the district has added additional skill options, such as "Can write uppercase letter."

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5. Click Save to save grades.

For information on adding standard grades and comments, see Posting Standard Grades: Detailed View and/or Posting Standard Grades: Simple View.

Additional Features

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

Click any of the headers to sort data. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student twice; therefore, the listed students start with T.

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To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

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If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

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Begin typing data in the Filter text box located in select pull-downs to perform a quick search.

Post Standard Grades