Take Attendance (Teacher Programs)

The Take Attendance module allows administrators to review and record attendance codes for teachers. Administrators can review and take attendance via the list display or seating chart display.

Searching for Users (Teachers)

1. From the Users menu, click Take Attendance under the Teacher Programs submenu.

This will lead you to a Find a Teacher user search module where you can begin setting criteria for a search. The Search Screen module includes a search bar, the More Search Options feature, and options to Search All Schools, Include Parents, Include Inactive Users, and Only Show Most Recent Enrollment.

Take Attendance

Click the User List tab for a complete list of users without conducting a search. You can also simply click the Search button and leave the User text box empty to pull all active users.

Take Attendance

a. Enter the user's name or ID in the User text box.

The search bar is not case sensitive, and full or partial entries can be in either a first last or last, first format. The comma is necessary in the last, first format. A full user name or ID number can also be entered into the search bar. Searching for "ma" will pull every user whose first or last name begins with "ma" into the search results.

Take Attendance

b. Click More Search Options to search for groups of users with similar information in any number of user fields and/or user data.

i. Clicking More Search Options displays a list of modules that can be opened and closed with the gray triangle. Set as many selections as needed to yield more specific search results. Note that the Profile defaults to Teacher and cannot be changed.

In the example shown, the user search will be defined by the Teacher Profile and the Female Gender. When all parameters have been set, click the Search button.

To clear search parameters and start over, click the Reset button.

2. All resulting users will display in the User List. When you find the correct user, click on the user's name to open the user's Take Attendance screen. As shown in the image, the users are defined by Gender: Female, and the only Profile displayed is the Teacher Profile.

Take Attendance

3. Clicking the user's name navigates to the user's Take Attendance screen. The user's name is displayed in the top right corner. Click the red X next to the teacher's name to close the user and search for another one. Click the teacher's picture/name to open User Info.

Take Attendance

4. To navigate to the next or previous user in the original resulting list of users, click the left and right blue arrows. Note: If one of the buttons is inactive, it's because you are either at the beginning or the end of the list of users.

Take Attendance
Reviewing and Taking Attendance

1. Select the course for which you want to take/review attendance from the pull-down.

Take Attendance

2. Use the day, month, and year pull-downs to select the applicable date of attendance. You can also click the calendar icon to select a date.

Take Attendance

3. When a course and a date have been selected, click Go.

Take Attendance

4. You may also have the option to view students in List form or in a Seating Chart. Click List for a list display, as shown in the image below.

Take Attendance

5. Click Seating Chart to review and/or take attendance while viewing seating charts created by the teacher.

Seating Charts

For more information about Seating Charts and taking attendance using seating charts, see Seating Charts (Teacher Programs).

a. If viewing the Seating Charts screen and want to return to the List View in order to review and/or take attendance, click List.

Seating Charts

Review the Student Information, which includes Student name, Student ID, Grade level, the Course Title, and the number of Days Absent before taking attendance.

Take Attendance

The current date displays in the header with an [x] next to it. Click the [x] to close the current date and display attendance for days prior to the current date only. To return to attendance as it pertains to today's attendance, click the Return to viewing today's attendance link.

Take Attendance

The Course Title column displays when the teacher has the preference Combine sections in the same period for taking attendance enabled in Preferences. The column displays the course the student is enrolled in for easier distinction. The Course Title column will also display for administrators via the Take Attendance (Teacher Programs) screen when the teacher has the preference enabled.

6. Select the correct radio button for the attendance code needed such as Unexcused Absence, Unexcused Tardy, etc.

Take Attendance

7. To mass add or change attendance, select the radio button for the correct attendance code to be applied en masse from the Change all students to: section.

Take Attendance

8. Click the Comment field to enter information that pertains to the attendance code selected.

Take Attendance

The Comment field only displays if the Teacher Comments on Take Attendance is enabled via Setup > System Preferences > School Preferences/Default School Preferences > Attendance.

9. When all codes have been selected, comments entered, etc. click Save.

Take Attendance

10. Once attendance is saved, a confirmation displays: You have taken attendance today for this period. Click the Click if you're not finished link to continue taking attendance, which will disregard the attendance recently saved.

Take Attendance

The screen reverts back and changes can be made, as needed. When complete, click Save again.

Take Attendance

11. To take attendance for previous days, the first area of the chart displays attendance from all previous days, which can be edited or entered as needed. Use the scroll bar to scroll to the left to view all attendance days.

Take Attendance

12. Click the field to edit or enter attendance; a pull-down will display as shown in the image above. Click the Save button when the new data has been entered/selected.

13. Click the Refresh icon to clear attendance entered and start over. Note: Clicking Refresh does not clear attendance already saved.

If taking attendance for a post-secondary school, clicking the Refresh icon is useful for updating students' hours and attendance statuses when using the attendance scanner.

Take Attendance
Additional Features

To view additional information about a select student, click the students icon to display a student category menu. The category menu can be used in order to quickly navigate to a corresponding screen when the link is clicked.

Take Attendance

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, Grad Reqs, and Billing.

Click the floppy disk icon; clicking the icon allows you to export the listed data (in this case, students) to an Excel spreadsheet.

Take Attendance

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student twice; therefore, the listed students start with W.

Take Attendance