Post Final Grades (Teacher Programs)

The Post Final Grades module allows administrative users to post final grades for exams, quarters, semesters, or years, as required per marking period on behalf of teachers. Grades can be entered manually, be imported via a CSV file, or pulled from the teacher's Gradebook.

Searching for Users (Teachers)

1. From the Users menu, click Post Final Grades.

Post Final Grades

This will lead you to a Find a Teacher user search module where you can begin setting criteria for a search. The Search Screen module includes a search bar, the More Search Options feature, and options to Search All Schools, Include Parents, and Include Inactive Users.

2. Enter the user's name or ID in the User text box.

Post Final Grades

Click the User List tab for a complete list of users without conducting a search. You can also simply click the Search button and leave the User text box empty to pull all active users.

Post Final Grades

The search bar is not case sensitive, and full or partial entries can be in either a first last or last, first format. The comma is necessary in the last, first format. A full user name or ID number can also be entered into the search bar. Searching for "ma" will pull every user whose first or last name begins with "ma" into the search results.

3. Click More Search Options to search for groups of users with similar information in any number of user fields and/or user data.

Post Final Grades

a. Click the More Search Options link in Find a Teacher to display a list of modules that can be opened and closed with the gray triangle. Set as many selections as needed to yield more specific search results. Note that the Profile defaults to Teacher and cannot be changed. In the example shown, the user search will be defined by the Teacher Profile and the Female Gender. When all parameters have been set, click the Search button.

To clear search parameters and start over, click the Reset button.

4. Click on the user's name to open the user's record. As shown in the image, the users are defined by Gender: Female, and the only Profile displayed is the Teacher Profile.

5. Clicking the user's name navigates to the user's Post Final Grades screen. The user's name is displayed in the top right corner. Click the small red X to close the user and search for another one.

Post Final Grades

To open the selected user's User Info record, click on the user's name displayed in the header (next to the red x).

6. To view or post grades for different sections, select the applicable section from the pull-down.

Post Final Grades

7. To navigate to another teacher from the resulting list via the teacher search, click the blue arrows. Click the left arrow to open the previous teacher's grade information or click the right arrow to open the next teacher's grade information.

Post Final Grades
Posting Quarter Grades

If your district is using local posting fields specific to your district, while they may not be seen in the example images, they will display on your screen.

1. Select the correct course section from the course pull-down.

Post Final Grades

2. Click the correct exam from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

3. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, Grade Level, and all quarter, semester, year, and exam grades posted. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

Post Final Grades

4. There are several ways grades can be posted for students; the first option is to click the Use Gradebook link, which will pull all gradebook grades for all students in the section automatically.

Post Final Grades

If there are ungraded assignments in the gradebook, and the Use Gradebook Grades link (for all students) is clicked, the system will respond with an error message stating that all gradebook grades need to be entered before grade posting can take place. This does not apply to Interim posting. If needed, you can then utilize the Missing Grades Report by clicking the corresponding link to enter missing grades. Here you also have the option to navigate to the Gradebook or Return to Grade Posting via the corresponding links.

a. Once the Use Gradebook link is clicked, a confirmation message displays. Select OK to proceed and post final grades. You can click Cancel to return to the Post Final Grades screen without pulling gradebook grades.

5. The second option for posting exam grades is to click the Use Gradebook link for each individual student. This allows you to decide whether you want to pull in the gradebook grade for select students while entering other students' grade manually. Upon clicking the link, the Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

6. The last option is to manually enter the grades. To manually enter a final grade, enter a numeric percent or select a letter grade from the pull-down--both fields are located in the Percent & Grade column.

a. If a grade is enter manually and differs from the grade currently documented in the gradebook, an explanation for the grade may be required. Enter an explanation and click OK to proceed. Otherwise, click the Use gradebook value button to revert to the gradebook grade.

7. Once grades are entered or pulled from the gradebook, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student.

Comment options are defined by your district and may include pull-down comments, short comments, or longer comments per course or student.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

8. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

Post Final Grades

9. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Exam Grades

If your district is using local posting fields specific to your district, while they may not be seen in the example images used, they will display on your screen. For clarification on these fields, refer to your administrator.

1. Select the correct course section from the course pull-down.

Post Final Grades

2. Click the correct exam from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

3. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

Post Final Grades

4. Click Import CSV to import grades. This feature is useful if you have exam grades already recorded in an Excel spreadsheet.

The file uploaded must be in CSV format; otherwise, the file will not upload correctly.

a. Upon clicking the Import CSV button, browse via the pop-up window and select the file to upload. Once a selection has been made, you will need to complete the Column Setup via the pop-up window. If the first line displayed is the Header, select the corresponding check box. Next, select what type of information is displayed in each column from the pull-down. If the system recognizes the column information, it will automatically set it for you, as shown in the image below. Since the Grade Level does not need to be imported, you can leave the pull-down blank.

b. Once all columns are set, click the Submit button to import the grades. You can also click Cancel if you want to upload a different file or enter grades manually. Clicking Submit will populate the Percent & Grade column.

5. The second option for posting grades is to manually enter the grades. To manually enter an exam grade, enter a numeric percent and select a letter grade from the pull-down--both fields are located in the Percent & Grade column.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

6. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Semester Grades

1. Select the correct course section from the course pull-down.

Post Final Grades

2. Click the correct semester from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

If you do not see an option to post semester grades, semester grades do not apply to the selected section or grades are pulled and posted at the administrative level.

3. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

Post Final Grades

4. Click Use Weighted Average of Quater and Semester Exam Grades to calculate and post the Semester grade based on the system Preferences set up by the district. The various options are shown in the image below. Note: This option is varies depending on the Grade Posting Averaging scheme set up by the district.

Post Final Grades

a. Once the Use Weighted Average of Quarter and Semester Exam Grades link is clicked, a confirmation message displays. Select OK to proceed and post semester grades. You can click Cancel to return to the Post Final Grades screen without averaging a semester grade.

5. Click Use Weighted Average of Quarter and Semester Exam Grades for each individual student. This allows you to decide whether you want to average the grade for select students while entering other students' grade manually. Upon clicking the link, the S2 Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

6. To manually enter a final grade, enter a numeric percent which automatically populates the letter grade in the pull-down--both fields are located in the S2 Percent & Grade column.

7. Once grades are entered or averaged, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student. Note: Based on your district's preferences, comment may only be required when posting quater grades.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

8. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

Post Final Grades

9. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Full Year Grades

1. Select the correct course section from the course pull-down.

Post Final Grades

2. Click the correct exam from the available options listed along the top of the screen.  The timeframe during which grades can be posted is specified directly beneath the listed marking periods. Note: If the timeframe for a specific marking period has already ended, the marking period will not display.

3. If you need to post grades for and Include Inactive Students, select the corresponding check box.

The option to Include Inactive Students must be enabled by the district; therefore, if you do not see this check box, your district has not enabled the system preference. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

The screen displays the Student name, Student ID, Start Date and End Date, which reflect the students’ schedule enrolled and dropped dates, and Grade Level. Note: The Start Date and End Date fields may or may not display depending on your district's system preferences.

Post Final Grades

The values for each of the marking periods will auto-populate, as shown in the image below.

4. Click the Use Average of Semester Grades link to to post grades automatically for all students in the course. You also have the option to click the link for an individual student if you do not want the link to apply to all students. For more information, see the Grade Posting Averaging scheme set up by the district.

Post Final Grades

Upon clicking the link, the FY Percent & Grade letter fields are automatically populated, as shown in the image below.

The Percent & Grade column will vary depending on your district's system preferences. the district may only require a Letter grade or Percent, while others may require both the Percent and letter grade.

5. To manually enter a final grade, enter a numeric percent which automatically populates the letter grade in the pull-down--both fields are located in the FY Percent & Grade column.

6. Once grades are entered, you have the option to post comments. Select the desired comment from the Report Card Comments pull-down for each student. Note: Based on your district's preferences, comment may only be required when posting quater grades.

To quickly find a specific comment code, you can begin typing the number of text in the Filter text box.

You can also click the Check all visible link to select all comment codes to be posted. Click Clear selected to clear any selections made.

7. For the legend of comment codes and letter grades, click the Letter Grades & Comment Codes link.

Post Final Grades

8. When all grades have been entered and comments selected, click the Save button to finalize the posting.

This is a process that will need to be completed for each graded section, even if those sections are combined in the gradebook or if custom groups are defined.

While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Posting Comments

Your district has the option to Hide Comments, Conduct and local posting fields for all marking period not setup as quarters. All marking periods not housed in the school_quartes table, which when enabled allows administrative users to select the types of posting options that should be restricted to quarters via the Hide Options pull-down. See Setup > System Preferences > School Preferences/Default School Preferences > Grading tab for more information.

1. Once grades are entered, you have the option to post comments. To use previous comments from the previous marking period, click the Copy Comments from Previous Quarter button.

You may have the option of posting comments without posting grades--this settings must first be enabled by your district.

2. Select the desired comment from the Report Card Comments pull-down for each student.

If the district has not set up built in comments, this field may be a text field where you can enter any comments necessary.

3. You also have the option of using the Longer Comments text boxes, if applicable.

4. To enter Longer Comments for the course en masse, type the comment in the Mass assign longer course comments text box. Once the comment has been entered, click Replace to replace everything in all comment boxes with the entered text.

a. If adding additional comments, click Append to place the comment after the existing comment(s) or click Prepend to place the comment before the existing comment(s).

b. To remove all existing comments, clear the Mass assign longer course comments text box and click Replace.

5. If the district has enabled Conduct comments, you can select the applicable conduct from the pull-down. If the district enabled the system preference but did not have conduct comments configured by Focus, you will see a text box where you can enter data.

6. Click the Longer Comments icon to open a Report Card Comments pop-up window for lengthy comments (1121 characters max). When your comment has been entered, click Save.

a. You can also click the Click to copy comments from the previous quarter button to pull in the previous comment made to be used again.

Once saved, the Longer Comments icon displays with a green check mark indicating that a comment has been made.

7. Click the Mass Update button to update the Comments, Conduct, and/or Report Card Comments columns en masse.

a. Select the comment column to be mass updated from the pull-down.

b. Enter the comment in the text box or select the comment from the pull-down.

c. Click Run Mass Update to apply the comment to all students.

While on the Post Final Grades screen, you can click the student icon or down arrow to open the student category menu.

Post Final Grades

The menu includes links to the following screens/information, most of which can be found on the Student Info screen: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs. Note: The links listed depend on your profile permissions.

Additional Features

Above the listed students you will see a floppy disk icon; clicking the icon allows you to export the listed data to an Excel spreadsheet.

The listed data can be sorted by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with V.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

Click the Filters button to filter data and apply filter rules.

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for additional filtering rules.

For more information on how to use the Filters feature, see the Filters document.