Student Info: Immunizations

The System Preference for immunization compliance accesses student data for missing immunizations, which also generates a District Report. The Student Info module displays Immunization Compliance for each student; if Immunization Exemptions apply, they can also be logged on the Student Info screen.

The Immunizations Tab

1. From the Students menu, select Student Info.

2. Conduct a Student Search for the student(s) in question. When the student(s) has been identified, click on the student’s name to open Student Info. See Searching for Students fore more information.

3. From the tab menu on the left side of the screen, click Immunizations.

Your district may log immunizations under a different tab, such as Health.

While the sections may be in different orders per district, you will see the Immunization Compliance section and the Immunization Exemption section.

The Immunization Compliance section houses the student’s immunization compliance records as of the last runtime of the compliance rules against that student.  This section displays the current compliance status for the student given the selected ruleset, but cannot be edited.

In the Immunization Compliance section you will see several columns: Vaccination, Compliance, Rule Description (as defined in system preferences), and the Exemption Status. Note: The Exemption Status pulls from data enter in the Immunization Exemption section.

The Immunization Exemption section allows you to log records to control possible exemptions.  This allows you or medical staff at the district to make adjustments to the compliance protocols for a student by overriding the Immunization Compliance system. When an exemption is added for a vaccination type, the Immunization Compliance log field will display this information in the Exemption Status column.

In the Immunization Exemption section you will see several columns: Immunization, Exemption, Exemption Date, and Exemption Expiration Date.

1. Click on the Immunization pull-down to select the correct one.

2. Select the Exemption from the pull-down; choices include Medical Exemption, Medical Exemption-Life Long, Reasons of Conscience, and Serological Confirmation.

3. Enter the Exemption Date (date the exemption was granted), and the Exemption Expiration Date (if applicable). Note: Dates can be typed in or selected using the pop-up calendar feature.

If entering new information into the Immunization Exemption section, be sure to click Save before leaving the screen.

There is also the Immunizations/Medical section, as shown in the image below.

If the Import Immunization Status along with FShots Immunization Records setting is enabled via Setup > System Preferences > School Preferences/Default School Preferences > General tab, you can import individual shot records as well as the student’s immunization status when the Import from Florida Shots button is clicked.

Click the Import from Florida Shots button to import Immunizations records into the Immunizations table. Once complete, a tooltip will display when hovering over the Import from Florida Shots button indicating if the process was successful or if there were errors.

If there are too many matches or duplicate records are found, a pop-up window will display where you will be prompted to select the appropriate student in order for the immunization records to import. If a student has an exemption status, the immunizations will not be imported since there is not an immunization record in Florida Shots.

Hover over the Patient card to flip it and see the Relatives associated with the Patient. Click the Patient to verify the correct student.

Using this feature requires setup and configuration; please contact the help desk for assistance. Before Focus can assist you in setting up the Import from Florida Shots feature, the head nurse at your district must contact the Department of Health and obtain a Username and Password that will then be provided to Focus to embed in the configuration.

Below shows an example of other data that may show on the Immunizations tab. However, this varies from district to district.

The Immunization Status field, as shown above, is a Florida State Reporting field.

Additional Features

Click Filters to further breakdown data.

a. To add more than one filter to a column by clicking the green plus sign.

b. To delete an additional filter, click the red minus sign.

c. For additional filtering options, click the gray arrow for a filter pull-down.

Sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Click the Excel icon in the Export section to export the data to an Excel spreadsheet.

To print data in a section, click the Print icon in the Export section as shown in the image above. Depending on browser settings, this will generate a print preview where you will have the ability to change the layout, print two-sided, etc.