Print ID Badges

The Print ID Badges screen is used to customize and print user ID badges.

Printing ID Badges for a Group of Users

1. In the Users menu, click Print ID Badges.

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2. In the search screen, enter search criteria to locate the group of users and click Search.

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For example, to print ID badges for all of the teachers at the school, click More Search Options and select the appropriate teacher profile in the Profile pull-down.

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The users returned in the search are listed at the bottom of the next screen. At the top of the screen are the badge settings.

Your profile must have the Edit permission for the Print ID Badges screen in order to change and save the badge settings. The settings will be grayed out if your user profile only has the View permission for this screen.

Print ID Badges

3. Select a Logo option.

Select None to have no logo.

Select District to use the district logo. This uses the logo that displays at the top-left of the Portal screen.

Select School to use the school logo. This uses the logo uploaded in the School Fields system field with the alias "school_logo."

When "None" is selected, the words "ID Badge" display on the badge in the place of the district or school logo.

4. Select an Orientation for the badge, Vertical or Horizontal.

5. Select a Color. The selected color will display behind the school name on the badge.

6. Select a Layout, One-Sided or Two-Sided.

7. If Two-Sided was selected, click Edit and enter the text that will display on the back of the badge in the pop-up window.

The text you enter will display on the back side of the badge beneath the Issue Date of the badge (the date the badge was generated).

8. To include or remove the staff ID from the badge, select or deselect Include ID on Badge.

9. Click Save Settings to save your selected settings. The next time you return to Print ID Badges, your settings will be automatically selected.

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10. At the bottom of the screen, select the users to print. Select the check box in the column header to select all users in the list.

Print ID Badges

11. Click Create Badges.

A PDF of the badges is generated, which you can save to your computer or print.

Print ID Badges

12. Click Return to Focus when finished.

Print ID Badges
Printing an ID Badge for a Single User from User Info

A badge can be printed for a single user directly from the user's record in User Info.

1. In the Users menu, click User Info.

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2. On the Search Screen, enter search criteria to locate the user and click Search.

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3. In the search results, click the user.

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4. At the top-left of the user's record, beneath the user's name, click the badge icon.

Only users with the profile permissions to Print ID Badges will be able to view and click on the badge icon.

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The Print ID Badges screen is displayed, with the user automatically selected at the bottom of the screen.

Print ID Badges

5. If needed, adjust the settings at the top of the screen. If you have saved the settings previously on the Print ID Badges screen, your settings will be automatically selected.

Your profile must have the Edit permission for the Print ID Badges screen in order to change and save the badge settings. The settings will be grayed out if your user profile only has the View permission for this screen.

6. Click Create Badges.

Print ID Badges

7. After saving or printing the generated PDF, click Return to Focus.

Print ID Badges
Printing an ID Badge for a Single User from the Employee Screen in ERP

A badge can be printed for a single user directly from the user's employee record in ERP > Human Resources > Employee.

1. Click the ERP button at the top-right of the screen if not already logged into ERP.

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2. In the Human Resources menu, click Employee.

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3. On the Search Screen, ensure Demographic is selected at the top of the screen. Enter search criteria to locate the user and click Search.

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4. In the search results, click the user.

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5. At the top-left of the user's record, beneath the user's name, click the badge icon.

Only users with the profile permissions to Print ID Badges will be able to view and click on the badge icon.

The Print ID Badges screen is displayed, with the user automatically selected at the bottom of the screen.

Print ID Badges

6. If needed, adjust the settings at the top of the screen. If you have saved the settings previously on the Print ID Badges screen, your settings will be automatically selected.

Your profile must have the Edit permission for the Print ID Badges screen in order to change and save the badge settings. The settings will be grayed out if your user profile only has the View permission for this screen.

7. Click Create Badges.

Print ID Badges

8. After saving or printing the generated PDF, click Return to Focus.

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