District Assessments

The District Assessments screen allows school and district administrators to assign assessments to students. Assessments can be assigned on the school level or district level, and are assigned to students by course. The assessment score can be used as the student's exam grade for the selected marking period, or the assessment can be used for non-grade purposes. A link to the assessment will display in the Alerts block on the Student Portal during the start and end dates/times defined.

The Bubble Sheets tab allows administrators to print bubble sheets for students who will taking the assessment outside of Focus. Completed bubble sheets can be uploaded from this screen and scores populated for the exam grade. The assessment must contain only multiple choice questions.

The Reports tab provides several reports for administrators to review after an assessment is taken.

There are separate profile permissions to the Assign, Bubble Sheets, and Reports tabs. Depending on your profile permissions, you may not have access to all of the tabs.

Assigning an Assessment to Students

1. In the Assessment menu, click District Assessments.

District Assessments

The assessments created by you or shared with you are listed.

District Assessments

2. To search for an assessment, enter search criteria in the text box. As you type in the search criteria, suggestions will pop up. Click a search suggestion to add it to the search. Multiple search criteria can be added. When finished, click Search.

You can search for assessments by school ID, school title, grade level title, grade level short name, course title, course short name, teacher ID, teacher name, period ID, period short name, student UUID, student ID, and student name. Selecting criteria within different groups will search using an AND condition, and selecting search criteria within the same group will search using an OR condition. E.g.  Get all activities where School Title: Focus High School AND Teacher Name: Mary Smith. Get all activities where School Title: Focus High School AND (Course Title: Eng 1 OR Course Title: Eng 1 Hon). 

District Assessments

3. Click the assessment title on the right side of the screen.

District Assessments

The Assign tab is automatically displayed. If this assessment was not previously assigned to courses or students, the Mass Assigned Activities and the Students Assigned Activities sections of the screen will be blank.

District Assessments

4. Select one or multiple courses to assign this assessment in the Courses pull-down.

5. Select one or multiple schools in the Schools pull-down.

District Assessments

6. Select the exam the assessment will be used for, or select None.

When None is selected, the score is not used for an exam, and the assessment results are only displayed in the Reports tab.

7. Click Filter.

Click Clear to remove the search criteria.

District Assessments

The students enrolled in the selected course(s) for the selected school(s) are listed. The Start & End Date, Start & End Time, Restrict to Course Times, Restrict to Specified Times, and Retake options can be set on each individual student or can be mass assigned. The Use Text to Speech option can only be set on the individual student.

District Assessments

8. To mass assign the assessment options, enter the Start & End Date on the left side of the screen. This is required.

District Assessments

9. (Optional) Enter the Start & End Time.

If start and end times are not defined, the assessment will be available at 12:00 am on the start date until 11:59 pm on the end date, unless the option "Restrict to Course Times" is selected below.

District Assessments

10. Select Restrict to Course Time to restrict the availability of the assessment on the Student Portal to the section start and end time in which the student is scheduled.

11. Select Restrict to Specified Times to restrict availability of the assessment on the Student Portal to the Start & End Time entered above.

12. Select Retake to allow the student to retake the assessment.

District Assessments

13. Click Mass Assign to assign these options to the students in the list. Any settings already set on individual students will be overwritten.

District Assessments

Click Save above the student list.

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14. If needed, adjust any settings for individual students, including selecting Use Text To Speech for those students who need text-to-speech functionality on the assessment. Click Save when finished.

District Assessments

15. To return to the list of assessments, click Search.

District Assessments

Once saved, the link to the assessment will display to students in the Alerts block on the Student Portal on the publish date/time.

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When viewing an assessment that has been assigned to students, the Mass Assigned Activities section of the screen will display the courses the assessment was mass assigned to. The Students Assigned Activities section of the screen lists all the students who were assigned this assessment. Any changes made via Mass Assign will apply to both the Mass Assigned Activities and Students Assigned Activities tables.

District Assessments

The "District Assessment Dynamic Scheduling" scheduled job in Setup > Scheduled Jobs adds or removes student assignments for an assessment assigned by course when students are added or dropped from sections of that course. For example, if an assessment was assigned to students scheduled into English 1, and three new students were enrolled in English 1 between the time the assessment was assigned and when the assessment takes place, the three new students will be assigned the assessment by the scheduled job, and will display in the list of student assignments in the Assign tab of the District Assessment screen.

This job also will automatically select the "Use Text to Speech" option for students who have the "Computer Based Text-to-Speech" check box selected in the  “State/District Computer Based Test Accommodations” (custom_200000222) student logging field in the student's record.

Printing Bubble Sheets for an Assessment

In order to print and upload bubble sheets for an assessment, the assessment must only contain multiple choice questions. If an assessment is selected that contains question types other than multiple choice, the message "Bubble Sheets Assessments must contain multiple choice questions only!" will display.

Students must also be assigned the assessment before bubble sheets can be printed.

1. In the Assessment menu, click District Assessments.

District Assessments

The assessments created by you or shared with you are listed.

District Assessments

2. To search for an assessment, enter search criteria in the text box. As you type in the search criteria, suggestions will pop up. Click a search suggestion to add it to the search. Multiple search criteria can be added. When finished, click Search.

You can search for assessments by school ID, school title, grade level title, grade level short name, course title, course short name, teacher ID, teacher name, period ID, period short name, student UUID, student ID, and student name. Selecting criteria within different groups will search using an AND condition, and selecting search criteria within the same group will search using an OR condition. E.g.  Get all activities where School Title: Focus High School AND Teacher Name: Mary Smith. Get all activities where School Title: Focus High School AND (Course Title: Eng 1 OR Course Title: Eng 1 Hon). 

District Assessments

3. Click the assessment title on the right side of the screen.

District Assessments

4. Click the Bubble Sheets tab.

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5. In the Print by section of the screen, leave All Schools selected to print bubble sheets for students at all of the schools that were assigned this assessment, or select the specific school(s).

Only the schools assigned this assessment in the Assign tab will be available for selection.

6. In the next pull-down, leave All Courses selected to print bubble sheets for students in all of the courses that were assigned this assessment, or select the specific course(s).

Only the courses assigned this assessment in the Assign tab will be available for selection.

7. In the next pull-down, leave All Students selected to print bubble sheets for all students in the selected courses, or select the specific students.

8. Click Print.

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The bubble sheet(s) PDF will be downloaded to your computer. After opening the file, the bubble sheets can be printed.

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Uploading Bubble Sheets

Once bubble sheets have been completed by students, they can be uploaded and auto-graded. The grade for the assessment will be populated for the exam that was selected in the Assign tab.

1. In the Assessment menu, click District Assessments.

District Assessments

The assessments created by you or shared with you are listed.

District Assessments

2. To search for an assessment, enter search criteria in the text box. As you type in the search criteria, suggestions will pop up. Click a search suggestion to add it to the search. Multiple search criteria can be added. When finished, click Search.

You can search for assessments by school ID, school title, grade level title, grade level short name, course title, course short name, teacher ID, teacher name, period ID, period short name, student UUID, student ID, and student name. Selecting criteria within different groups will search using an AND condition, and selecting search criteria within the same group will search using an OR condition. E.g.  Get all activities where School Title: Focus High School AND Teacher Name: Mary Smith. Get all activities where School Title: Focus High School AND (Course Title: Eng 1 OR Course Title: Eng 1 Hon). 

District Assessments

3. Click the assessment title on the right side of the screen.

District Assessments

4. Click the Bubble Sheets tab.

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5. To upload the bubble sheets, either drag the file from your computer into the files box, click Choose a file and select the file from your computer, or click Scan and follow the prompt to scan the bubble sheets.

The selected file will display in the files box.

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As the file is being processed, the Tasks section of the screen will display a task bar. You can exit this screen and return at any time to check the progress.

After the assessment is scored, the student scores will populate for the exam that was selected in the Assign tab. Students who have been scored display in the pull-down in the Scores section of the screen.

6. To retrieve the scores for one or multiple students, select the student(s) in the pull-down and click Submit.

For each selected student, the student's name, photo, and the percentage received on the assessment is displayed.

7. Click the Preview (eye) icon beneath a student to preview the student's bubble sheet.

8. Click the Debug (bug) icon beneath a student to preview the student's bubble sheet in debug mode, which highlights what the system determines to be the student's responses.

9. Click the Download (down arrow) icon to download both the student's original bubble sheet and the debug mode bubble sheet.

Viewing the Assessment Reports

There are several assessment reports available to review student performance. There are Classroom Reports, Individual Reports, and District Reports. The Reports tab is viewable on the District Assessments screen once at least one student has submitted the assessment.

1. In the Assessment menu, click District Assessments.

District Assessments

The assessments created by you or shared with you are listed.

District Assessments

2. To search for an assessment, enter search criteria in the text box. As you type in the search criteria, suggestions will pop up. Click a search suggestion to add it to the search. Multiple search criteria can be added. When finished, click Search.

You can search for assessments by school ID, school title, grade level title, grade level short name, course title, course short name, teacher ID, teacher name, period ID, period short name, student UUID, student ID, and student name. Selecting criteria within different groups will search using an AND condition, and selecting search criteria within the same group will search using an OR condition. E.g.  Get all activities where School Title: Focus High School AND Teacher Name: Mary Smith. Get all activities where School Title: Focus High School AND (Course Title: Eng 1 OR Course Title: Eng 1 Hon). 

District Assessments

3. Click the assessment title on the right side of the screen.

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4. Click the Reports tab.

District Assessments

The reports are organized into three tabs, District Reports, Classroom Reports, and Individual Reports.

5. Click the tab you want to view.

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6. Select the Report you want to view.

District Assessments

Some reports will have additional filters that can be used to view specific information on the report. For the Individual Reports, a student must be selected.

7. After selecting the desired filters, click Run Report.

District Assessments
Reports Overview
Participation

The Participation report displays the number of students who have completed the assessment, out of the total number of students who were assigned the assessment. Each student who was assigned the assessment is listed, along with the status of the assessment.

District Assessments
Activity Summary by Group

The Activity Summary by Group report displays results across the district. Results can be viewed for the district, school, course, section, and student. Only the schools you have permissions to view will be included on the report.

District Assessments

1. Click the district name to view results by school.

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2. Click the school to view results by course.

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3. Click the course to view results by section.

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4. Click the section to view results by student.

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5. Click the back arrow to go back up a level.

District Assessments

6. To export the report to a CSV file, select Export at the top of the screen and click Run Report.

The file is downloaded to your computer.

District Assessments
Item Analysis

The Item Analysis report provides detailed analysis on the item bank content. Only information from the schools you have permissions to view will be included on the report.

Learning Outcomes

The Learning Outcomes report displays student performance by standard. This report works for items that were assigned standards. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

Teacher Assessments

The report first displays the student's overall percentage correct on the assessment, and the percentage correct for each standard category.  

Teacher Assessments

1. Hover your mouse in the Total column to view the number of items that were correct and incorrect and the corresponding percentages.

Teacher Assessments

2. Click on the column header to break the report down and view student performance by the next level of standards organization.

Teacher Assessments

For example, clicking the standard category header then displays the report by the grade level group. Clicking the grade level group then displays the report by strand. Clicking the strand then displays the report by cluster. Clicking the cluster then displays the report by individual standard.

Last Score by Activity by User

The Last Score by Activity by User report displays each student's score for the overall activity for their most recent attempt of the activity, with a bar graphic indicating percentage of items correct, incorrect, or unattempted. The date the activity was submitted is also displayed. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

Hover over a bar to view the percentage of correct responses, incorrect responses, and unattempted items, and breakdowns on time spent on correct responses, incorrect responses, and unattempted items.

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Last Score by Item by User

The Last Score by Item by User report displays how each student responded to each item on their most recent attempt of the activity. The report displays each student's overall score for the activity, and their score for each item. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

The dots in each item column indicate whether the student's response was correct. Gray indicates the item was not answered. Green indicates the answer was correct. Yellow indicates the answer was partially correct. Red indicates the answer was incorrect.

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Hover over a colored dot to view the student's score for that item and the time spent on that item.

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Live Activity Status by User

The Live Activity Status by User report displays each student's live status for the assessment. This report is useful to review during the period of time students are taking the assessment. You can pause and resume the assessment for one or multiple students, which is useful for a situation such as a fire drill that interrupts the assessment. You can also extend time for one or multiple students, force students to go to a certain item on the assessment, or force the assessment to be saved and exited, discarded and exited, or submitted and exited. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

The Status column displays a colored dot to indicate the status of the assessment for the student. Gray indicates the assessment has not been started. Yellow indicates the assessment is in progress. Green indicates the assessment has been submitted.

The Active column displays a green check mark if the student is actively viewing the assessment window and a red X if the student is not actively viewing the assessment window.

The Current Item number column indicates the item number the student is viewing.

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1. To apply an action to one or multiple students, select the check box next to the student(s). To apply an action to all students in the list, select the check box in the column header.

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2. Click Actions and click an action from the list.

Click Pause to pause the assessment for the student. Click Confirm to confirm the action. The student's answers will be saved but the student will not be able to continue until you resume the test.

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The student will see the following message on their screen until you resume the assessment:

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The student's status will update to display a pause icon.

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Click Resume and then Confirm to allow the student to resume the assessment.

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Click Extend time to extend the amount of time the student has to take the assessment. Enter the number of hour(s) and/or minute(s) and click Continue.

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Click Confirm to confirm the action.

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Click Go to to force the student's screen to go to a certain item on the assessment. Select by item number in the assessment or by item reference, enter the value, and click Continue.

Click Confirm to confirm the action.

Click Save & exit to save the student's answers and exit the student from the assessment. Click Discard & exit to discard the student's answers and exit the student from the assessment. Click Submit & exit to submit the student's answers and exit the student from the assessment. Click Confirm to confirm the action.

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When "Save & exit" is selected, the student's status will update to blue (meaning suspended). When "Discard & exit" is selected, the student's status will updated to red (meaning discarded). When "Submit & exit" is selected, the student's status will update to green (meaning submitted).

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Students who have their assessment saved, discarded, or submitted will see the following message with a countdown before their assessment is closed:

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When "Save & exit" or "Discard & exit" is selected, the student can click the assessment link on their Portal to resume the assessment. When "Submit & exit" is selected, the assessment is submitted and therefore the assessment link will be removed if there are no retakes allowed for the assessment.

Response Analysis by Item

The Response Analysis report provides detailed analysis by item. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

The report displays a column for the Total score, as well as a column for each item on the activity.

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1. Click the arrow in a column header to sort the report in ascending or descending order by that column.

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2. Hover over an item header to view the question type and amount of points earned by a correct answer.

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3. Hover over a check mark or number of points in an item column to view the points earned by the student and points possible.

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4. Click an item column header to view the item details.

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The item details display on the right side of the screen. The number of students who selected each answer option, or who answered the question correctly or incorrectly) is indicated.

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5. Click on an answer option to highlight which students selected that option.

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The question text and answer options are also displayed, and the correct answer is indicated by a check mark or is highlighted.

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6. Click All to go back to the full report.

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Last Score by Activity

The Last Score by Activity report displays the student's score and date submitted for the most recent attempt of the activity. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

Hover over the bar graphic to view the percentage of correct, incorrect, and unattempted responses, as well as time spent for correct, incorrect, and unattempted responses.

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Session Detail by Item

The Session Detail by Item report displays the student's response and score for each item of the activity for one or multiple sessions (if there was more than one attempt). The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments
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Session Summary

The Session Summary report displays a bar graphic indicating the number of items answered correctly, incorrectly, or that were unattempted by the selected student for one or multiple sessions (if there was more than one attempt). It also displays this information in a table format. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

Hover over the bar graphic to view a tool-tip with percentage of items answered correctly.

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Sessions List

The Sessions List report displays a bar graphic indicating the number of items answered correctly, incorrectly, or that were unattempted by the selected student and the date the activity was submitted for one or multiple sessions (if there was more than one attempt). The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

Hover over the bar graphic to view a tool-tip with the percentage of the score that was answered correctly.

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Example of two sessions:

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Sessions List by Item

The Sessions List by Item report displays a colored dot for each item on the activity, which indicates whether the item was answered correctly, incorrectly, partially correct, or unattempted by the selected student for one or multiple sessions (if there was more than one attempt). The date the activity was submitted is also displayed. The report can be filtered to view specific schools, grade levels, courses, teachers, periods, and students.

District Assessments

Hover over a colored dot to view the student's score for that item. Gray indicates the item was not answered. Green indicates the answer was correct. Yellow indicates the answer was partially correct. Red indicates the answer was incorrect.

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Example of two sessions:

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