Seating Chart Contact Tracing

The Seating Chart Contact Tracing screen allows users to search for students who are having symptoms of Covid-19 in order to review all students seated near the student in question. 

This report displays possible nearby students, which includes all students within a three desk distance from the center of the student in question; however, students can be placed anywhere and  opinions as well as seating distances can vary. This report functions as a tool for quickly identifying these students but may not reflect accurate contact information. The report accuracy depends on the accuracy of data in the seating chart(s) and the student schedules.

Generating the Contact Tracing Report

1. From the Students menu, click Seating Chart Contact Tracing.

Seating Chart Contact Tracing

2. If searching for specific students by name or student number, type the information directly into the Student text box.

Seating Chart Contact Tracing

3. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link.

Seating Chart Contact Tracing

4. Before conducting your search, you may have the ability to select a Student Group from the provided pull-down. Note: Student groups must be set up beforehand in order to use this functionality via Students >Student Groups.

Seating Chart Contact Tracing

5. Select the check box to Include Inactive Students in your search. Selecting to Include Inactive Students will display two other options as well: Include Previous Years Inactive Students and Use Most Recent Enrollment. Select the corresponding check boxes to include the appropriate students.

Seating Chart Contact Tracing

6. When the Student Search and/or More Search Options has been defined, click Search to go on to the next page. If needed, you can click Reset to clear everything on the page and start over.

Seating Chart Contact Tracing

For more detailed information about conducting a student search, see the article, Searching for Students.

7. To search for all students, leave the Student text box empty and click Search. You can also click the Simple List tab for all students.

Seating Chart Contact Tracing

The report excludes students whose schedule record has been inactive within the last week or whose student_enrollment record is inactive at the scheduled record school when the report is run.

8. Click the reported Student link to see the student's neighboring students according to the current seating chart.

Seating Chart Contact Tracing

9. Once a student is selected, you can click Back to Student List to return to your original search results.

Seating Chart Contact Tracing
The Seating Chart Contact Tracing Report

The report displays the reported student’s neighboring students in the following columns: Student Name, Student ID, Course Period Chart, and Teacher Name.

Seating Chart Contact Tracing

The resulting students pull from the current seating chart depending on sort order of the charts if more than one seating chart is used in the class. Sort Order is established via Users > Seating Charts > Charts button > Sort field for administrative users and Attendance > Seating Charts > Charts button > Sort field for teachers.

Seating Charts

The report displays neighboring students, which are students seated close to the reported student on the primary seating chart for any of the reported student’s classes. Note: Students need to be at least 3 desks away from the primary student to avoid showing on the report. If students are arranged closely, it is possible for two students to return from the same rough direction from the student. 

If the same student is a neighbor in two different course periods, the student will have a row for each period. 

Neighbors are determined by drawing a circle from the student's position in the seating chart with a radius of 2.33 desks.

1. Select the Include Secondary Charts check box to view additional seating charts used by teachers; this is applicable if more than one seating chart is used by the student’s teacher(s). In the image displayed, the secondary seating chart is called "Team Work."

Seating Chart Contact Tracing

2. Click the Student Name link to open Student Info.

Seating Chart Contact Tracing

3. Click the Course Period Chart link to open Seating Charts.

4. Click Send Messages to open the Batch Messenger in order to quickly message students and/or parents.

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a. Select the applicable students from the Send To pull-down. All students are selected by default.

b. Select the Send To Students check box to send the message to the students selected from the Send To pull-down. Select the Send To Parents check box to send the message to all parents of the students selected from the Send To pull-down.

c. Type the message in the provided text box. You can also use the listed features: Bold, Italic, Underline, Strikethrough, Insert Special Character, and Smiley.

d. When the message is complete, click Send. You can also click the X in the right upper corner of the screen to close Batch Messenger or click the Cancel button.

5. Click the down arrow next to the student icon to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.

Seating Chart Contact Tracing

6. To close the current student and conduct a new search, click the X next to the student name in the header.

Seating Chart Contact Tracing
Additional Features

Begin typing the name or number of the desired field in the Filter text box located at the top of each pull-down for a quick search.

Seating Chart Contact Tracing

Click the Check all visible and Clear selected links for quick selections.

Seating Chart Contact Tracing

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

Seating Chart Contact Tracing

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Seating Chart Contact Tracing

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

Seating Chart Contact Tracing

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

Seating Chart Contact Tracing

Click the Excel icon in the Export section to export the table of data to an Excel spreadsheet, which is saved to your computer.

Seating Chart Contact Tracing

Click the Printer icon to print the table of data.

Click Filters to further breakdown data.

Seating Chart Contact Tracing

a. To add more than one filter to a column, click on the green plus sign.

b. To delete an added filter, click on the red minus sign.

c. Select the gray arrow for more filtering options.

See Filters for more information.