Reauthorization Completion

The Student Reauthorization Completion report allows administrations to identify the teachers who have not reauthorized their students. Once identified, administrators can also aid teachers in deciding how students will be scheduled during the next billing period in order to help automate the billing process, as well as the scheduling process.

The Reauthorization Completion Report

1. From the Scheduling menu, click Reauthorization Completion.

The Reauthorization Completion report displays teachers who need to reauthorize their students. The red Xs indicate the periods that have not been reauthorized.

2. Click the red X to open the selected teacher's students for reauthorization.

Clicking the red X opens Users > Reauthorization (Teacher Programs) where administration can reauthorize select students in a new window.

3. Review the Student Name and Student ID columns, then make a Course Section selection for reauthorization from the pull-down.

Select Continuing in: if the student will remain in the current course.

Select Program Completer if the student has completed the program.

Select Do Not Register if the student will not be continuing in the program.

You also have the option to select any other active courses within the same program that the student should register for next. These courses must have a future start date and must be set up for reauthorization. For example, if the student finished Adult Basic Education Language but needs to take Adult Basic Education Mathematics, you can select the course from the pull-down.

4. Depending on the Course Selection made, different options display in the Length pull-down. If you selected Do Not Register or Program Completer, the Length pull-down becomes inactive. All other selections require a Length selection from the pull-down, which vary depending on the course selected and semesters/terms/hours set up by administration.

In the example shown, the only available option for contining in the current course is Semester 3 with the define time range.

5. To expedite the selection process, click Mass Update.

a. From the Mass Update pop-up window, you can select the Column to update en masse from the pull-down, then select the Value to be populated in the selected column. For example, if you select Course Selection from the Column pull-down, you can update all student records as Continuing in: from the Value pull-down.

b. Click Update when selections have been made.

You can also select the Length column to be mass updated via the Column pull-down by Section, Course, Hours/Custom, or a designated time frame as populated in the Value pull-down.

6. When all selections have been made, click the Save button.

If applicable, you can review the students' Estimated Course Completion date, as well as Print Invoice(s).

7. If you do have the ability to print invoices, select the check box for the applicable student(s) from the Print Invoice column and click the Print Invoices button. You can also click the Check/Uncheck All Invoices to select all student check boxes in order to quickly print all invoices. Click the button again to clear all selected check boxes.

8. To change the selected section, use the Teacher Program pull-down.

If the setting, Reauthorization - Ability to post grades within reauthorization is enabled, the screen name changes from Student Reauthorization to Post Grades and allows teachers to post grades and more. For more information on the post grades reauthorization screen, see Student Reauthorization.

When a grade is posted from the Post Grades screen (Student Reauthorization screen), the student is removed from the Reauthorization Completion report.

9. When finished, close the window and click Recover Options on the Reauthorization Completion screen.

The Reauthorization Completion Report with Additional Course Data

To enable the Courses/Section Numbers check box, from the Setup menu, click System Preferences. Click the School Preferences or Default School Preferences tab, then click the Scheduling tab. Select the Enable checkboxes on Reauthorization Completion Report to show additional data check box.

1. From the Scheduling menu, click Reauthorization Completion.

The Reauthorization Completion report displays teachers who need to reauthorize their students. The report displays the course name and course number in place of the red X in the corresponding period column.

2. The Course/Section Numbers check box is selected by default, which enables the course name and course number in place of the red X in the corresponding period column. To revert back to the original report where you can click the red Xs, clear the selected check box. For information about the original report, see The Reauthorization Completion Report.

3. The Teacher name and employee number check box is selected by default, which displays the teachers' employee numbers as well as their names.

4. Click the course/section number to open the selected teacher's students for reauthorization.

Clicking the section/course number opens Users > Reauthorization (Teacher Programs) where administration can reauthorize select students in a new window.

5. Review the Student Name and Student ID columns, then make a Course Section selection for reauthorization from the pull-down.

Select Continuing in: if the student will remain in the current course.

Select Program Completer if the student has completed the program.

Select Do Not Register if the student will not be continuing in the program.

You also have the option to select any other active courses within the same program that the student should register for next. These courses must have a future start date and must be set up for reauthorization. For example, if the student finished Adult Basic Education Language but needs to take Adult Basic Education Mathematics, you can select the course from the pull-down.

6. Depending on the Course Selection made, different options display in the Length pull-down. If you selected Do Not Register or Program Completer, the Length pull-down becomes inactive. All other selections require a Length selection from the pull-down, which vary depending on the course selected and semesters/terms/hours set up by administration.

In the example shown, the only available option for contining in the current course is Semester 3 with the define time range.

7. To expedite the selection process, click Mass Update.

a. From the Mass Update pop-up window, you can select the Column to update en masse from the pull-down, then select the Value to be populated in the selected column. For example, if you select Course Selection from the Column pull-down, you can update all student records as Continuing in: from the Value pull-down.

b. Click Update when selections have been made.

You can also select the Length column to be mass updated via the Column pull-down by Section, Course, Hours/Custom, or a designated time frame as populated in the Value pull-down.

8. When all selections have been made, click the Save button.

If applicable, you can review the students' Estimated Course Completion date, as well as Print Invoice(s).

9. If you do have the ability to print invoices, select the check box for the applicable student(s) from the Print Invoice column and click the Print Invoices button. You can also click the Check/Uncheck All Invoices to select all student check boxes in order to quickly print all invoices. Click the button again to clear all selected check boxes.

10. To change the selected section, use the Teacher Program pull-down.

If the setting, Reauthorization - Ability to post grades within reauthorization is enabled, the screen name changes from Student Reauthorization to Post Grades and allows teachers to post grades and more. For more information on the post grades reauthorization screen, see Student Reauthorization.

11. When finished, close the window and click Recover Options on the Reauthorization Completion screen.

Additional Features

Click the floppy disk icon to export data to an Excel spreadsheet.

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

If looking for specific information housed within the Reauthorization Completion report, type the information in the Search text box provided and press Enter.

To make the Reauthorization Completion report full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.