Course History
The Course History screen displays the Grade Summary and the Detailed Report, which both includes the student's grades, GPA (if applicable), teachers, courses, credits, etc. in a selected marking period and/or school year. The columns in this report can be filtered for specific information. Administrators have the ability to update grades as well as print transcripts with a selected letterhead directly from this screen. Note: The Course History screen only displays for post-secondary schools.
1. From the Grades menu, click Course History.
This navigates to the Course History screen where a Student Search displays.
For details on how to search for students and utilize the Student Search module, see the article titled, Searching for Students.
2. If searching for specific students by name or student number, enter the information in the Student text box.
To pull data for all students, leave the Student Search text box empty.
3. For a more advanced search and the ability to define a specific subset of students, click More Search Options. In the example shown, Grade 31 has been selected; therefore, data will be pulled for students in garde 31.
Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.
Use the Check all visible and Clear selected links for quick selections. In the example shown, data will be pulled for students in all the selected courses.
4. If student groups have been set up (Students > Student Groups), you can select to generate course history for a specific group of students using the Student Group pull-down.
5. Select the following check boxes to Search All Schools and to Include Inactive Students.
a. If Include Inactive Students is selected, two additional options will display: Include Previous Years Inactive Students and Use Most Recent Enrollment.
6. Click Search. If needed, you can Reset to clear everything on the page and start over.
Clicking Search on the last screen will navigate to a new Course History screen where you can view grades, GPAs, and more for the selected students defined in the Student Search module. When multiple students are pulled into the Course History report, the cumulative and weighted GPAs and credit information of every student will display on the screen.
1. At the top of the screen click the submenu options to view a breakdown by a selected marking period, such as Quater 4, Semester 2, Full Year, or by Course History. Course History is selected by default.
Based on your search on the previous screen, you will have a list of students displayed via the Simple List.
You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.
The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Course History screen.
2. Click the down arrow next to the student Photo to open the category menu, which includes quick links to the following screens/information, most of which can be accessed by Student Info: Demographics, Schedule, Grades or Course History, Absences, Add Referral, Test History, SSS, Enrollment, Requests, Standard Grades, Activities, Referrals, and Grad Reqs.
3. Click on any student’s name to navigate to the Grades section of the student record for more details.
Clicking the student's name navigates to the Detailed Report or the Grades Summary depending on the screen most recently viewed.
4. To close out of the selected student and return to the main Course History screen, click the red X next to the open student’s name in the header.
a. Upon closing the student, you will be redirected back to the main Search Screen. To return to the list of students based on your previous search, click the Back to Student List link at the bottom of the screen.
1. Click on any student’s name to navigate to the Grades section of the student record for more details.
If the screen defaults to the Grades Summary, click View Detailed Report.
The Grades section of the student record includes many features to track student performance, review course history, and complete multiple tasks from the same screen.
From this particular screen, since it is a part of the Student Info module, you have the ability to navigate to other sections of student information using the tabs at the very top, such as Demographic, Enrollment, Schedule, etc.
2. Just beneath the Student Info tabs, are additional tabs used to identify specific semesters, or progress/marking periods, etc. Click on any one of these tabs to change the data to reflect the marking period selected. The option defaults to Course History.
When a new one is selected, it will move to the front of the listed periods/exams, as shown in the image.
When Course History is displayed, additional information displays which varies by district depending on the settings enabled via Setup > System Preferences. In the example shown, Cumulative GPA, Cumulative Weighted GPA, Extra Curricular GPA, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed.
Depending on the marking period selected, different information will display on the screen. For example, the information explained about only shows when Course History is selected.
Program sections display in the upper right corner containing the Program Code, Program Title, Earned CPC or OCP, Enrolled Hours, Attended Hours, Required Hours, Percentage Completed, and Basic Skills Exam status. Note: The information displayed here also varies depending on the settings enabled via Setup > System Preferences.
3. Click View Grades Summary to view the student's grade in a summary format. See The Grades Summary for more information.
4. To view a legend for Comment Codes, click the corresponding link. In the Comment Codes pop-up, you will receive a description of each code.
5. You have the option to print transcripts from this screen. Select the kind of transcript you’d like to generate for printing from the pull-down, and then select Print.
Clicking Print will generate a print preview screen. From this screen you have several options Print (printer icon) and Download (down arrow). When finished, click Return to Focus to return to the Course History screen.
By default the following columns display: Year, Marking Period, Course, Course Number, Percent, Percent, Grade, Grade Scale, Cred. Attempted, Cred. Earned, GPA PTS, Weighted GPA, Affects GPA, Teacher, Grad Subject, Comments, Report Card Comments, Internal Notes, Course History, Locked, Start Date, and End Date.
The Locked column displays when the following steps have taken place:
- The district must first enable Use Individual Final Grades Field Permissions via Setup > System Preferences > Default School Preferences > Grading tab.
- Then, the district can view and enable the Final Grades Fields from the Permission Type pull-down via Users > Profiles.
- Select the View and Edit check boxes for the Locked field to allow the selected profile to view or view and edit the Locked feature.
6. Click the Show [State} fields button to display additional columns and display more information, such as School, Gradelevel, course flags, etc. In the example shown, Show Florida fields is displayed.
7. To hide the additional fields, click the Hide [State] fields button. In the example shown, Hide Florida fields is displayed.
8. If one or more letters has been attached to the course history tab from the Print Letters & Send Email screen, the Grade Report column will display a Grade Report button for one selected letter and a Grade Report pull-down for multiple letters.
Click the Grade Report button or select the letter from the pull-down to open the letter in a PDF print preview screen. From here, you can download or print the letter. Note: The Grade Report option only applies to post-secondary schools.
You can print a Grade Report for the course history for inactive students/students without an enrollment record regardless of the year selected from the school year pull-down.
For more information on how to set up the Grade Report, see Generating the Grade Report (Attach to Tab: Course History Record).
9. Click the modal icon to view individual records from a data table in a pop-up modal to alleviate having to scroll horizontally on large tables.
a. To close the modal, click Close, press Esc, or click the dimmed background.
If the modal is opened on a non-insert row, blue arrow buttons are displayed, allowing cycling through the other records without having to close the modal.
If the modal is opened on an insert row, a Create button is displayed next to the Close button on the modal, allowing a record to be created.
For a better view while entering data, click the modal icon. Select the applicable options from each pull-down and enter the necessary text. Click Create once complete.
1. To add a new row of data, use the blank top line. Select the Year, Marking Period, and Course from the pull-downs. When the Course is selected, the Course Number, Grade Scale, and Cred. Attempted will automatically populate.
2. Enter the Percent, then press Tab or click out of the field. Upon entering a percentage, the letter Grade, Cred. Earned, and GPA PTS fields automatically populate.
You must enter a letter Grade to save the record.
3. You can then select whether the grade Affects GPA by selecting the check box, if applicable.
4. You can select a Teacher, a Grad Subject and enter Comments and Internal Notes as needed.
5. Select the Course History check box to indicate that the grade and corresponding data should appear on the student's Course History.
6. Select the Locked check box to lock the marking period's grade and prevent automatic recalculation upon a grade change being performed. Note: Automatic recalculation is dependent on the setting, “Recalculate parent marking period grades and GPAs when a teacher posts grades or a grade change request is approved” enabled via Setup > System Preferences > School Preferences / Default School Preferences > Grading.
7. To commit the line of data, click any of the fields, then press Enter. The new line of data will turn yellow.
8. To save the information, click the Save button. The line will then turn blue and the delete button (red minus sign) will display.
9. If any of the student’s grades or data is added or edited, the field will turn yellow and the Save button will enable (turn red). Be sure to save all changed or added data before navigating away from the screen.
10. Depending on your profile permissions you may have the option to delete data from the Course History screen. To delete a record click the delete button (red minus sign).
1. If the Grades screen opens the Detailed Report, click View Grades Summary.
The Grades Summary displays GPAs, Credits, End of Courses exam information, and the student's active schedule along with grades.
The student’s Cumulative GPA, Cumulative Weighted GPA, Cohort GPA, Class Rank, Total Credits Earned, Total Credits Attempted, Quality Points, and Cohort Year are displayed in the top left corner of the screen.
The information displayed in the top right corner contains possible EOCs, Online Course Requirements, etc.
The information displayed here may not be applicable to the school. The fields displayed here depend on the settings enabled via Setup > System Preferences.
The Grade Summary displays the student's schedule including the Pd (Period), Course #, Course name, Teacher, Attended Hours (if applicable), grades for applicable marking periods, such as Q4, S2, etc. and Credits earned for each course.
2. Select the Show All Years check box to display grades from all school years where grades have been posted. Click Update.
Note: Only posted grades from the student's current school display.
3. Select the Show All Schools check box to display posted grades from other schools, such as second schools where the student may be enrolled for technical classes, or online classes, etc. Click Update.
Note: If you also selected the Show All Years check box, you will see posted grades from all years at different schools, such as middle school, etc.
4. Select the Show Exams check box to display exams taken per applicable marking periods, such as Semester 1 Exam. Click Update.
Calculated grades are marked with a blue upper right arrow. Calculations of grades are based on the district's grading scheme via Setup > Grade Posting Averaging.
5. Select the Show Inactive Courses check box to display dropped courses in the Grades Summary. Click Update.
6. Select the Group By Course check box to group sections by the state's course numbers. If selected, two courses with the same state given course number will be displayed as one. Click Update.
The image displayed below displays the courses before Group By Course is applied.
The image displayed below displays the courses after Group By Course is applied.
7. Click Toggle Columns to customize the columns displayed in the Grades Summary.
From the Toggle Columns pop-up window, clear the selected check boxes of columns you want to hide from the Grades Summary. For example, if you do not need to see the student's attendance on this screen, clear the selected check boxes for Ex, Unx, and Tardy. The Grades Summary automatically updates.
Hidden columns remain hidden until the applicable check boxes are selected again from the Toggle Columns pop-up window.
8. Click the View Detailed Report link to open a detailed grades screen. See The Detailed Report for more information.
9. Click Print Assignment Grades for a breakdown of assignments and grades, as well as the ability to print the page. See Printing & Viewing Course History (Assignments) for more information.
10. If applicable, click the Course link to open the teacher's Web Page.
11. Click the Teacher names to compose an email and/or message, which opens in a Send a Message or a Send an Email pop-up window depending on your Messenger permissions and whether or not the teacher has an email entered in User Info.
To send a message follow these steps:
a. Select the teacher from the Send to: pull-down. You can select as many applicable teachers as needed.
b. Enter your message in the provided text box and click Send.
c. Click Cancel to close the pop-up window without sending a message.
To send an email follow these steps:
a. Enter Your Email address.
b. Select the teacher to whom the email is being sent from the Send to: pull-down. You can select as many applicable teachers as needed.
c. Enter any additional email addresses that should also receive a copy of the email in the CC text box.
d. Enter the message in the provided text box.
e. Select the Receive a personal copy check box if you want the email also sent to the email address entered as Your Email.
f. Click Send.
g. Click Cancel to close the pop-up window without sending an email.
12. Click the Attended Hours to open the applicable attendance information on the Absence Summary screen.
13. Click a grade to open more information as it pertains to the grade given on the Course History (Assignments) screen.
1. If the Couse History screen opens the Detailed Report, click View Grades Summary.
2. Click Print Assignment Grades to open the Course History (Assignments) screen, which displays all assignments for current courses.
The screen displays the course name, period/time, class days, teacher's name, current grade, as well as a breakdown of grade per grade category, such as Classwork, Homework, Tests, etc., if applicable The assignments display the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
3. Select the Include Inactive Courses check box to display assignments for inactive courses, as well.
4. Select the Include Courses from Other Schools check box to display assignments from courses at other schools the student is enrolled.
5. Click View Grades Summary to return to the Grades Summary screen.
6. Click Print at the bottom of the screen to print the grades and assignments.
Click the Print arrow for additional options, such as Print Preview.
Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.
a. When finished, click X to close the pop-up window.
1. From the Course History screen, while on the Grades Summary screen, click the letter and/or percent grade link.
If on the Detailed Report screen, click the View Grades Summary link to open the Grade Summary screen.
2. The course name, period, section, teacher's name, and current grade are displayed in a pull-down. Click the pull-down to select another active course.
3. Click View Grades Summary to return to the corresponding screen.
A breakdown of grades per grade category, such as Classwork, Homework, Tests, etc., if applicable, is displayed at the top of the screen, as well as the student's Current grade in class.
The screen displays the Assignment name, Points possible / points earned, Grade, Comments, Assigned date and time, Due date and time, Category, Assignment Files attached, Date Last Modified, and Student Files uploaded.
4. Click Print at the bottom of the screen to print the grades and assignments.
Click the Print arrow for additional options, such as Print Preview.
Upon clicking Print, the print pop-up displays. Click the Printer icon to print the grades. Click the down arrow to download the grades to your computer.
a. When finished, click X to close the pop-up window.
Click the floppy disk icon to export the listed data to an Excel spreadsheet.
You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.
To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.
If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.
If the chart contains several pages of information, Page numbers will displays along with Prev and Next buttons. Utilize these buttons to sift through pages. Click the Page text box to enter a page number. Press Enter to jump to that page.
To export data to an Excel spreadsheet, click on the Excel icon in the Export section.
To print data, click on the Printer icon in the Export section.
Click Filters to further breakdown data.
a. To add more than one filter to a column, click on the green plus sign.
b. To delete an added filter, click on the red minus sign.
c. Select the gray arrow for more filtering options.
For more information, see Filters.
Click Toggle Columns to customize the columns displayed. For a complete list of columns, be sure Show [State] fields is selected, then you can clear the selection for any columns you do not want displayed.
To change the amount of grade records displayed, click in the text field for Page Size. This is defaulted at 20 records a page. Enter the number of records you would like displayed per page and press Enter. Notice that when the Page Size is changed to 50 records, the Page numbers disappear because all records are displayed on one page.
