My Preferences

Use the My Preferences module to customize select Focus options. Everything from the heading colors to the way student lists are displayed can be selected.

Display Options

1. From the Users menu, click My Preferences.

2. Click the Display Options tab where you have the ability to customize the appearance of specific areas of the software.

3. Select the Highlight Color, which applies to menus, tabs, and headers. In the image shown, green has been chosen. Once saved, all menus, tabs, and headers will turn green; see the image shown for an example.

4. You can choose how student information is displayed using the Student Info Layout pull-down. The options include One Column, Two Columns, and Three Columns. The default set up is one column. See the image for an example of two columns.

5. If the district has imported staff photos and you would like them to display where applicable, such as User Info, select the Display User Images check box.

6. Choose whether you want to display the menu on the side or at the top by selecting the check box, Use Sidebar Menu or by clearing the selection. The images show the menu on the side and the top.

7. Select the Default Filters On check box to automatically enable the filters feature whenever present on a screen, as opposed to turning on the filters manually.

8. The menu icons will always appear when using the sidebar menu; however, when using the top menu, the menu icons are optional. If you do not want the menu icons to display, clear the selection for Display Menu Icons.

9. Select how you want the date to display via the Date Format pull-downs. Choose whether you want the day of the week (Mon) to display. Choose how you want the month to display; options include March, Mar, 03, and 3. The options for the day include [0]26, 26, and 26th. If you want the year displayed, choose either 2018 or 18.

10. Once you select how you would like the date to display, you can select the format in which it displays, such as Month Day, Year or Day Month, Year.

11. Select the Enable Two Factor Authentication check box to require additional authentication upon logging into Focus via the Google Authenticator application. Clear the selected check box to remove this additional security feature.

12. When all selections have been made, be sure to click the Save button to apply changes made.

Student Listing

1. From the My Preferences screen, click on the Student Listing tab to customize the display of students in conducting any kind of search along with additional student listing settings.

2. Select how you would like to see the students sorted in the results of a search by using the choices in the Student Sorting section; the choices include Name; Grade, Name; and Enrollment Date, Name.

In the example image shown, the students have been sorted by Grade, Name.

3. In conducting a student search, you always have the ability to export the data; however, you can choose whether the data is exported via an Excel spreadsheet (Tab-Delimited) or in a CSV file. Make your selection in the File Export Type section.

In the image shown, a list of students has been exported in both formats. For a file type that includes a delimiter separater (such as a pipe) and an enclosing character (usually double quotes), select CSV.

4. In navigating to Student Info, you have the option to decide which tab is automatically selected for students. Most districts elect to have Demographics as the default tab; however, using the Default Student Category pull-down you can select whichever tab you desire.

In the example image shown, Immunizations has been selected; therefore, upon navigating to the Student Info screen, the Immunizations tab is automatically selected.

5. You can also set a Default User Category for when accessing the User Info screen.

In the example image shown, the General tab has been set as the default category. Note: You can only choose from the tabs you have been given permission to access.

6. If you do not want to Display student search screen by default, selecting any screen that pulls students will skip the search screen and list students in either a Simple List or Customized List depending on the preference explained in step 7.

7. Upon conducting your search, the resulting students will display in your customized list if you select for it to show by default using the Display customized list by default (and have selected to Display student search screen by default). If you have opted out of a default search screen, the Customized list will appear automatically. If you do not want the customized list to display by default, the Simple List will display instead.

If Display customized list by default is not selected, the Simple List will display upon conducting a search; however, if More Search Options is utilized, a customized list (based on options added) will display.

If Display Customized List is selected to include information pertaining to Enrollment or Addresses & Contacts, students may be listed twice.

The information displayed in the Customized List can be set up or edited via the Columns in Student Lists tab; see the section on Password and Columns in Student Lists for more information. Note: The same information found on the Columns in Students Lists tab can be set up/edited via the Customize Student List tab shown next to the Customized List tab.

8. If you always search for students at all schools, you can save yourself some time by making the selection automatic. Select the Search all schools by default check box. The check box will default to selected as shown in the image. The same applies to Search inactive students by default. However, you will still need to select whether or not to Include Previous Years Inactive Students and/or Use Most Recent Enrollment.

9. If your search only yields one result, you have the option to skip the list of students and navigate directly to the student’s corresponding screen. Select the Skip the results page when there is only one result check box to apply this change.

In the image shown, only one student has been returned as a result of the search conducted. As you can see, there is only one student listed. The option above would skip the screen shown and navigate directly to Joel’s Student Info screen.

10. Select a Student Name Format for how you would like students’ names to display in Focus.

11. If you want the students’ ID numbers and grade levels displayed in all student lists, be sure to select the check boxes for Display Student ID in student lists and Display grade level in student lists. Note: The Student ID refers to the issued Focus student ID not the district local district.

12. If you want to see students’ alert icons that would show ESE, ELL, 504, etc., be sure to select the check box to Display alert icons in students lists.

13. Lastly, you can select to have students’ photos shown in student lists--select the Display student photos in student lists check box.

14. When all selections have been made, be sure to click the Save button to apply changes made.

Password, Columns in Student Lists, and Columns in User Lists

1. To change your Focus password, click on the Password tab. From here it is required that you enter the Current Password, the New Password, and Verify New Password.

The Password tab may not be available to all users. The ability to change your password here will not be available to district users who are utilizing Active Directory or Single Sign On.

2. When all entries have been made, be sure to click the Save button to apply changes made.

3. To edit the Customized List that displays upon conducting a student search, click on the Columns in Student Lists tab.

There are many options to choose from in selecting what to display in student lists. The choices are broken down by section. Each section contains data from the Student Info screens including demographic, immunizations, 504, contact information, etc., to name a few. In the image shown, Immunization Status has been chosen by selecting the Display in Student Lists check box. Students’ immunization statuses will now display, as shown in the image.

4. Select the check box in the Display in Student Lists column to display the Field in student searches.

5. You can select as many columns as you would like to appear in the Customized List. When finished, click the Save button to apply changes.

The same information found on the Columns in Students Lists tab can be set up/edited via the Customize Student List tab shown next to the Customized List tab.

6. To customize the information displayed on the Customized List tab upon conducting a user search, click the Columns in User Lists tab.

My Preferences

7. Select the check box in the Display in User Lists column to display the selected Field on the Customized List tab of the user search.

My Preferences

There are many options to choose from in selecting what to display in user lists. The choices are broken down by section. Each section contains data from the User Info screens including General Info, Certifications, Employee Demographic, etc.

8. Select all the fields applicable, then click Save to apply changes.

My Preferences

The same information found on the Columns in User Lists tab can be set up/edited via the Customize User List tab shown next to the Customized List tab.

User Info
Email Notifications

1. To enable email notifications when forms require your attention, click the Email Notifications tab.

2. Select Receive Email When Forms Require Your Attention.

When a form is submitted by the requester, the form approver will receive an email with a link to the form that is pending approval. The requester will receive an email when the form is approved, denied, or when the form is sent back to the originator.

3. Click Save.

Additional Features

Use the Filter text box located at the top of the pull-down for a quick search. Begin typing the name of the desired field.

Click the floppy disk icon to export the listed data from the Columns in Student Lists to an Excel spreadsheet.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

If looking for specific information housed within the Columns in Student Lists data, type the information in the Search text box provided and press Enter.