Standard Grades Report Cards

The purpose of the Standard Grade Report Cards feature is to generate report cards to either print or publish to student/parental portals. The Standard Grade Report Cards can be kept simple with a preset format, or can be fully customized with a number of options.

Student Search

1. From the Assessment menu, click Standard Grades Report Cards.

2. If searching for specific students by name or student number, type the information in the Student text box.

To generate report cards for all students, leave the Student Search text box empty.

3. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link. In the example shown, Grade KG and 01 have been selected; therefore, report cards will be generated only for students in kindergarten and 1st grade.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Use the Check all visible and Clear selected links for quick selections. In the example shown, report cards will be generated for students in all the selected math courses.

4. Utilize the Include on Standard Grades Report Card section to determine what will generate on report cards. See below for a description of each option.

Standard Grades Report Cards

a. Standard Title: Title for the expectation(s) of what the student should be able to do. The Standard Title is set up via Assessment > Standards.

b. Standard Description: Detailed description of the standard. The Standard Description is set up via Assessment > Standards.

c. Explanation of Comment Codes: The definition of all possible comment codes made on report cards, as set up via Grades > Report Card Comments.

d. Pull-Down Comments: Standard comment codes selected from the added Report Card Comments pull-down and the Comments text box made by teachers via Post Standard Grades display on the report card.

e. Short Comments: The short comments pull from the Post Final Grades screen, which is linked to each class not standard. The comment will appear next to the individual standard on the report card. If there is not a standard present, it will display as a grayed out area.

f. Long Comments Per Student: If the school(s) in question has the preference enabled, this will display as the long comment entered by the teacher when the grade is posted via Post Standard Grades or via Report Card Comments. The comment will display at the bottom of the report card in a Teacher’s Comments section.

g. Long Comments Per Course: If the school(s) in question has the preference enabled, this will display the long comment posted for the course via Post Final Grades. The comment will display under the course’s standard grades.

h. Assignments: Display each assignment and earned grades.

i. Teacher Name: Display primary teacher of each course.

j. Exclude Ungraded Standards: Selecting this option ensures that ungraded standards are not included in the report card.

k. Posted Final Grade (Percent): Posts the percentage of final grades as well as standards posted.

l. Posted Final Grade (Letter Grade): Posts the letter grade of final grades as well as standards posted.

m. Post Final Grade (Conduct): Post the conduct grades posted for final grades.

n. Posted Final Grade Comment: Posts all comments linked to final grades.

o. Display Final Grades grouped with corresponding Standard Grade: When the check box is selected, the report cards will print displaying posted grades directly above the standard grades for the applicable class (via previous formatting) once generated from the Standard Grades Report Cards Search Screen.

p. Marking period from which to pull data: Select the marking period from the pull-down to determine the marking period from which data will be pulled. Note: You must select Marking Periods first as described in step 5; then, you can select the applicable marking period from the selections made.

q. Use data from most recent term if there is no grade in the term selected: Select the check box to use grades from the most recent term, if there are no grades present in the term or marking period selected.

5. Select the check boxes to determine the progress and/or Marking Periods you want to display on the report cards. It is recommended that report cards display the full extent of students’ progression up to the current marking period. The selections made here populate the Marking period from which to pull data pull-down.

6. Select the applicable radio button to determine how  grades/marking periods display on report cards; by One Column or Two Columns.

7. Select the Sort Courses on Report Cards radio button to decide how you want the courses sorted. You can choose By Period, Alphabetically, or By Standard Subject Sort Order. Note: If a selection is not made, Alphabetically is selected by default.

8. If report cards are printed, you can choose the order in which printed report cars are sorted via the Sort Report Cards pull-down.

Alphabetic sorting will print report cards of all students’ last names A-Z; Grade Level will print report cards alphabetized by students’ last names A-Z and sorted within their grades; and any period will print report cards alphabetized by students’ last names and sorted within teachers’ periods. Note that sorting by periods is designed to make distribution into teachers’ mailboxes more convenient.

9. Set an Effective Date using the provided pull-downs for the month, day, and year or use the calendar icon. To pull data as it pertains to specific active schedule records as of a specific date, set an Effective Date here.

10. If set up, you can also choose to print Multilingual Report Cards by selecting the check box.

If Multilingual Report Cards is selected, a report card would be generated in the language set on the student's record (the language field). However, Translations would need to be set up in Setup > Translations, and a letterhead template would need to be set up for desired languages in Setup > Letterhead Templates.

11. You can select the Print Multiple Copies for Custodial Contacts at Separate Addresses check box, which can be useful if a student has several guardians/parents at different addresses that should receive a copy of his/her report card.

12. Select the Two-Sided Printing check box to print report cards on both sides of the paper and insert a blank page for an odd number of pages between students. For example, if a student has a 3-page report card, there is a blank page added so the next student starts on a new piece of paper.

Standard Grades Report Cards

13. Before printing, it is very important that you select the correct Letterhead Template, which are set up by the district (Setup > Letterhead Templates). Note: The district should make a standard letterhead template available.

14. Click Save Setting as Default to save the settings that will be available to other schools.

15. If student groups have been set up (Students > Student Groups), you can select to print report cards for a specific group of students using the Student Group pull-down.

16. Select the check box to Search All Schools and to Include Inactive Students.

If Include Inactive Students is selected, two additional options will display: Include Previous Years Inactive Students and Use Most Recent Enrollment.

17. When the Student Search and/or More Search Options has been defined and you have selected everything you’d like to include on report cards, click Continue… to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

If you have View permission only, you will only see the following options: Sort Report Cards, Letterhead Templates, Search All Schools, and Include Inactive Students (Include Previous Years Inactive Students and Use Most Recent Enrollment). For a description of each of these options, see above.

Standard Grades Report Cards

When the profile permission Edit Template Settings is enabled, the profile can view and edit the report card settings, and save the settings as the default for a letterhead template. When this permission is disabled, the profile cannot view and edit the report card settings, and can only select the letterhead template to use.

The Standard Grades Report Cards display a check mark (✓) and check plus (✓+) or a check minus (✓-) as standard grades if check marks are created as grades using the following criteria CK, CK+, CK-, CH, CH+ via Grades > Grading Scales & Comments.

To generate check marks on Standard Grades Report Cards, teachers must enter standards as CK, CK+, CK-, CH, CH+, and/or CH- via Grades > Post Standard Grades.

Printing Standard Grades Report Cards

Clicking Continue… on the last screen will navigate to a new Standard Grades Report Cards screen where you can choose to preview, print, and publish report cards to the Parent/Student Portal.

1. Select the Print Report Card: For each student radio button to print report cards.

Standard Grades Report Cards

2. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

If you want to print Standard Grades Report Cards for all students displayed, select the check box in the header.

3. Once the students have been selected, you can click Preview or Print. It is recommended to Preview before printing to be sure all required information has been included and that the correct letterhead template has been selected.

4. Preview standard grades report cards then click Return to Focus to go back to the Standard Grades Report Cards screen. Note: The preview report cards will look different depending on the template set up by the district.

5. Clicking Print generates all of the selected students’ report cards in a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click Return to Focus to return to the Standard Grades Report Cards screen.

Emailing Standard Grades Report Cards

Clicking Continue… on the last screen will navigate to a new Standard Grades Report Cards screen where you can choose to preview, print, email and/or publish report cards to selected students/contacts.

Standard Grades Report Cards

1. To email report cards first select to whom you’d like to email them: To each student or To each Custodial Contact.

Selecting to email report cards will display additional emailing options as shown in the image.

2. The Email Subject is defaulted but can be edited.

3. Add a CC (an additional email) if desired.

4. In addition to emailing the report to the student or custodial contact, you can also attach other files to send with the report card, such as a school letter or memo. You can attach up to 5 files. To select a file, click Choose File. To delete an attachment, click remove. To add another attachment/file, click Attach another file. You will be notified as to how many more files can be attached.

5. Select the students who should receive an emailed report card by selecting the corresponding check boxes.

Report Cards

To email report cards for all students displayed, select the check box in the header.

Report Cards

6. Once the students have been selected, click Preview or Send Emails. It is recommended to Preview before emailing to be sure all required information has been included and that the correct letterhead template has been selected.

Standard Grades Report Cards

If the student or the student’s custodial contact does not have an email set up, you will receive an Error that no email was entered and the message was not delivered.

7. Preview report cards then click Return to Focus to go back to the Standard Grades Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

Standard Grades Report Cards

8. Select Send Emails to send report cards to selected students or the students’ custodial contacts. Once the email has been sent, you will receive a message saying Report cards have been emailed to the selected custodial contacts/students. You will also be taken back to the main Standard Grades Report Cards screen where you can conduct a new search, etc.

Standard Grades Report Cards

The email addresses used for custodial contacts can be found via Student Info > Addresses & Contacts. If a parent uses a different email via the Parent Portal, it will not register here.

Publishing Standard Grades Report Cards

Clicking Continue… on the last screen will navigate to a new Standard Grades Report Cards screen where you can choose to preview, print, and publish report cards to the Parent/Student Portal.

In order to publish standard grades report cards, you must have permission to Publish Report Cards via Users > Profiles.

1. Select the check box to Publish Standard Grades Report Card: To Parent/Student Portal.

2. Select the students for whom you need standard grades report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

If you want to print standard grades report cards for all students displayed, select the check box in the header.

3. Once the students have been selected, you can click Preview or Publish. It is recommended to Preview before publishing to be sure all required information has been included and that the correct letterhead template has been selected.

Standard Grades Report Cards

4. Preview report cards then click Return to Focus to go back to the Standard Grades Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

5. Click Publish to publish report cards to the selected students’ portal (and parent portal). Once the report card has been published, you will receive a message saying Standard Grades Report Cards have been published.

Standard Grades Report Cards

When a student or parent logs into the student/parent portal, the report card information appears on the Reports tab of the student information block.

Portal

a. From here, the student/parent can click the Download icon to view the report card in a PDF print preview screen, at which point, it can be printed, downloaded, etc.

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The Standard Grades Report Card displays as Standard Grades Progress Report if any of the marking periods on the report card are progress periods.

When the next Standard Grades Report Card is published, it will display in place of the latest published report card. If other kinds of report cards are published, such as Report Cards, SSRS custom report cards, or Progress Reports, all reports will display simultaneously with the most recent of each card displaying.

Additional Features

Click the floppy disk icon to export the listed data to an Excel spreadsheet.

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with Z.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

Click the Filter button to add Filter Rules to the student results. Start by adding one rule, such as Grade Contains 01, as shown in the image. The first pull-down is the listed columns. The second pull-down is the rule, such as contains, equal, starts with, etc. Then enter the information you’d like to filter by in the text box.

a. Click Add Rule to add an additional filter.

b. Click Clear Rules to clear are applied rules.

c. To remove just one rule/filter, click Remove next to each listed filter.

d. Select AND or OR from the pull-down to determine how rules are applied when more than once filter is applied.