Standard Grades Report Cards

The purpose of the Standard Grade Report Cards feature is to generate report cards to either print or publish to student/parental portals. The Standard Grade Report Cards can be kept simple with a preset format, or can be fully customized with a number of options.

Setting the Search Criteria and Data for Standard Grades Report Cards

1. From the Assessment menu, select Standard Grades Report Cards.

2. This navigates to the Standard Grades Report Cards screen, where a Student Search module will display in addition to the More Search Options button.

3. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

To generate report cards for all students, leave the Student Search text box empty.

4. For a more advanced search and the ability to define a specific subset of students, click the More Search Options link. In the example shown, Grade KG and 01 have been selected; therefore, report cards will be generated only for students in kindergarten and 1st grade.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field.

Use the Check all visible and Clear selected links for quick selections. In the example shown, report cards will be generated for students in all the selected math courses.

5. Utilize the Include on Standard Grades Report Card section to determine what will generate on report cards. See below for a description of each option.

a. Standard Title: Title for the expectation(s) of what the student should be able to do. The Standard Title is set up via Assessment > Standards.

b. Standard Description: Detailed description of the standard. The Standard Description is set up via Assessment > Standards.

c. Explanation of Comment Codes: The definition of all possible comment codes made on report cards, as set up via Grades > Report Card Comments.

d. Pull-Down Comments: Standard comment codes selected from the added Report Card Comments pull-down and the Comments text box made by teachers via Post Standard Grades display on the report card.

e. Short Comments: The short comments pull from the Post Final Grades screen, which is linked to each class not standard. The comment will appear next to the individual standard on the report card. If there is not a standard present, it will display as a grayed out area.

f. Long Comments Per Student: If the school(s) in question has the preference enabled, this will display as the long comment entered by the teacher when the grade is posted via Post Standard Grades or via Report Card Comments. The comment will display at the bottom of the report card in a Teacher’s Comments section.

g. Long Comments Per Course: If the school(s) in question has the preference enabled, this will display the long comment posted for the course via Post Final Grades. The comment will display under the course’s standard grades.

h. Assignments: Display each assignment and earned grades.

i. Teacher Name: Display primary teacher of each course.

j. Exclude Ungraded Standards: Selecting this option ensures that ungraded standards are not included in the report card.

k. Posted Final Grade (Percent): Posts the percentage of final grades as well as standards posted.

l. Posted Final Grade (Letter Grade): Posts the letter grade of final grades as well as standards posted.

m. Posted Final Grade Comment: Posts all comments linked to final grades.

n. Display Final Grades grouped with corresponding Standard Grade: When the check box is selected, the report cards will print displaying posted grades directly above the standard grades for the applicable class (via previous formatting) once generated from the Standard Grades Report Cards Search Screen.

6. Choose which progress and/or Marking Periods you want to display on the report cards. It is recommended that report cards display the full extent of students’ progression up to the current marking period.

7. Choose how you want grades/marking periods generated on report cards via the Display section: One Column or Two Columns.

8. Utilize the Sort Courses on Report Cards section to decide how you want the courses sorted. You can choose By Period, Alphabetically, or By Standard Subject Sort Order.

9. If report cards are printed, you can choose the order in which printed report cars are sorted via the Sort Report Cards pull-down.

a. Alphabetic sorting will print report cards of all students’ last names A-Z; Grade Level will print report cards alphabetized by students’ last names A-Z and sorted within their grades; and any period will print report cards alphabetized by students’ last names and sorted within teachers’ periods. Note that sorting by periods is designed to make distribution into teachers’ mailboxes more convenient.

10. If set up, you can also choose to print Multilingual Report Cards by selecting the check box.

If Multilingual Report Cards is selected, a report card would be generated in the language set on the student's record (the language field). However, Translations would need to be set up in Setup > Translations, and a letterhead template would need to be set up for desired languages in Setup > Letterhead Templates.

11. You can also Print Multiple Copies for Custodial Contacts at Separate Addresses, which can be useful if a student has several guardians/parents at different addresses that should receive a copy of his/her report card.

12. Before printing, it is very important that you select the correct Letterhead Template, which are set up by the district (Setup > Letterhead Templates). Note: The district should make a standard letterhead template available.

13. Click Save Setting as Default to save the settings that will be available to other schools.

14. If student groups have been set up (Students > Student Groups), you can select to print report cards for a specific group of students using the Student Group pull-down.

15. The last options are to Search All Schools and to Include Inactive Students.

a. If Include Inactive Students is selected, two additional options will display: Include Previous Years Inactive Students and Use Most Recent Enrollment.

16. When the Student Search and/or More Search Options has been defined and you have selected everything you’d like to include on report cards, click Continue… to go on to the next page. If needed, you can Reset to clear everything on the page and start over.

Previewing and Printing Standard Grades Report Cards

1. Clicking Continue… on the last screen will navigate to a new Standard Grades Report Cards screen where you can choose to preview, print, and publish report cards to the Parent/Student Portal.

2. Select how you would like report cards to be distributed. The default is set to Generate Report Cards for printing. To publish report cards instead, select the check box to Publish Standard Grades Report Card: To Parent/Student Portal.

3. Based on your search on the previous screen, you will have a list of students displayed via the Simple List.

4. You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

a. The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Report Cards screen.

5. If the More Search Options feature was used in conducting a Student Search on the previous screen, the selection of data entered there will be displayed directly under the Search Screen tab. In the example shown, Grade KG and 01 was selected. Also listed is the number of students as a result of your search.

Notice that you can also return to the Search Screen by clicking on the tab. In doing so, you will lose all data entered originally.

6. Select the students for whom you need report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

If you want to print Standard Grades Report Cards for all students displayed, select the check box in the header.

7. Once the students have been selected, you can either Preview report cards or Generate Report Cards. It is recommended to Preview before printing to be sure all required information has been included and that the correct letterhead template has been selected.

8. Preview standard grades report cards then click Return to Focus to go back to the Standard Grades Report Cards screen. Note: The preview report cards will look different depending on the template set up by the district.

9. Clicking Generate Report Cards will generate all of the selected students’ report cards in a print preview screen. From this screen you have several options including, Rotate clockwise (circular arrow), Download as a PDF (down arrow), Print (printer icon), Fit to page (small inner arrows), Zoom in (plus sign), and Zoom out (minus sign). When finished, click Return to Focus to return to the Standard Grades Report Cards screen.

Publishing Standard Grades Report Cards

1. Clicking Continue… on the last screen will navigate to a new Standard Grades Report Cards screen where you can choose to preview, print, and publish report cards to the Parent/Student Portal.

2. Select how you would like report cards to be distributed. The default is set to Generate Report Cards for printing. To publish report cards instead, select the check box to Publish Standard Grades Report Card: To Parent/Student Portal.

3. Next, you must select the students. Based on your search on the previous screen, you will have a list of students displayed via the Simple List.

4. You can also view the listed students in a Customized List, click on the tab. This will display the same list of students with your customized information.

a. The information/columns displays in the Customized List is set up via Users > My Preferences > Columns in Student Lists. This screen is also accessible via the Customize Student List tab on the Report Cards screen.

5. If the More Search Options feature was used in conducting a Student Search on the previous screen, the selection of data entered there will be displayed directly under the Search Screen tab. In the example shown, Grade KG and 01 was selected. Also listed is the number of students as a result of your search.

Notice that you can also return to the Search Screen by clicking on the tab. In doing so, you will lose all data entered originally.

6. Select the students for whom you need standard grades report cards by selecting the check box next to each student. As students are selected, the number of selections made will display next to the number of students pulled originally.

If you want to print standard grades report cards for all students displayed, select the check box in the header.

7. Once the students have been selected, you can either Preview report cards or Publish. It is recommended to Preview before publishing to be sure all required information has been included and that the correct letterhead template has been selected.

8. Preview report cards then click Return to Focus to go back to the Standard Grades Report Cards screen. Note: All report cards will look different depending on the template set up by the district.

9. Select Publish to publish report cards to the selected students’ portal (and parent portal). Once the report card has been published, you will receive a message saying Standard Grades Report Cards have been published.

10. When a student or parent logs into the student/parent portal, the report card information will appear in the Messages section, as shown in the image.

a. From here, the student/parent can select to Download Standard Grades Report Card to view the report card in a PDF print preview screen, at which point, it can be printed, downloaded, etc.

The "Download Standard Grades Report Card" link display as "Download Standard Grades Progress Report" if any of the marking periods on the report card are progress periods.

When the next Standard Grades Report Card is published, it will display in place of the latest published report card. If other kinds of report cards are published, such as Report Cards, SSRS custom report cards, or Progress Reports, all reports will display simultaneously with the most recent of each card displaying.

Additional Features

1. Above the listed students you will see a floppy disk icon, which allows you to export the listed data (in this case, students) to an Excel spreadsheet.

2. You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking on Student (name) twice; therefore, the listed students start with Z.

3. To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

4. If looking for specific information housed within the resulting students, type the information in the Search text box provided and press Enter.

5. Use the Filter button to add Filter Rules to the student results. Start by adding one rule, such as Grade Contains 01, as shown in the image. The first pull-down is the listed columns. The second pull-down is the rule, such as contains, equal, starts with, etc. Then enter the information you’d like to filter by in the text box.

a. Notice that you can also click the Add Rule link to add an additional filter; you can clear the filter by clicking the Clear Rules link. To remove just one rule/filter, click Remove next to each listed filter.

b. You can further customize the filters using the AND/OR pull-down.