Add Absences

The Add Absences screen allows administrators to add or change attendance for one or multiple students. Past, present, or future attendance can be entered for one or multiple periods of the school day and for one or multiple school days. 

Student Search

1. From the Attendance menu, click Add Absences.

2. Enter student search criteria. If searching for specific students by name or student number, you can simply type the information directly into the Student text box.

If the search text box is left empty, all students will be pulled. On the next screen, you can then select specific students or select all students in order to add absences.

3. For a more advanced search and the ability to define a specific subset of students, click More Search Options. In the example shown, Grade 09 has been selected; therefore, all students in grade 09 at the selected school(s) will be available for creating absences.

4. Before conducting your search, you have the ability to select a Student Group from the provided pull-down. Note: Student groups must be set up beforehand in order to use this functionality via Students > Student Groups.

5. Select the check box to Include Inactive Students. Selecting to Include Inactive Students will display two other options as well: Include Previous Years Inactive Students and Use Most Recent Enrollment. To apply the listed options, select the corresponding check boxes.

6. Click Search. If needed, you can click Reset to clear everything on the page and start over.

For more detailed information about conducting a student search, see Searching for Students.

Adding Absences

Conducting a search navigates to a new Add Absences screen. As a result of the conducted search, the students are listed at the bottom of the screen.

1. At the top of the screen, enter the absence criteria starting with the Periods. Select the Periods the student(s) was absent from the provided pull-down.

2. Select an Attendance Code for the selected periods from the corresponding pull-down.

3. If applicable, enter an Attendance Reason in the provided text box.

4. Select the days the student(s) were absent for the specified periods from the calendars. Click each day the student(s) were absent. You can select as many as needed. Once selected, a red box will display on the date. To clear the selection of a date, click the date again and the red box will disappear. The current date is highlighted in yellow.

5. The current month will always display in the center, preceded by the previous month, and followed by the following month. Click the arrows in the two top cornes to navigate to previous and future months (the days listed depend on the set district calendars).

6. Scroll to the bottom of the screen to the student section. Here you must select the student(s) for whom the absences are being created. Select the check box next to the student. You can also select the check box in the header to select all listed students.

7. When the student(s) have been selected, click the Submit Absence(s) button to create the absences.

Upon successfully created/changing absences, a Results pop-up will display. The Inserted columns displays the number of records added. The Updated column displays the number of existing records changed.

Additional Features

Click the floppy disk icon to export the information to an Excel spreadsheet.

You can sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results. In the image shown, results have been sorted by clicking Student twice; therefore, the listed students start with the accented names, then Z.

Use the Filter text box located at the top of each pull-down for a quick search. Begin typing the name or number of the desired field in the text box.

Click the Check all visible and Clear selected links for quick selections.

To make the list full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.