Delete a Student

The Delete a Student screen allows administrative users to delete specific students or merge two students together, which is useful if two student IDs have been created for the same student. Users can also undo student merges and deletions, if needed.

Merging Students Together

1. In the Students menu, click Delete a Student.

Delete a Student

2. Click the Merge 2 Students tab.

Delete a Student

3. Enter the Student ID linked to the student record that you want to keep in the Student ID to Keep text box.

Delete a Student

4. Enter the Student ID number linked to the record that should be merged and deleted in the Student ID to Delete text box.

5. Select the radio button to determine what happens If attendance records conflict; you can select to Cancel the merge or Use the Keep Student's attendance.

Post-secondary schools can select to Use the greater of the two attendances, which will keep the attendance that has the most hours.

Delete a Student

6. Click Continue.

Delete a Student

7. All records linked to the two student IDs entered are listed for selection. In this case, there are 109 types of data to merge. Review each Data Type for the two selected student IDs. Select the corresponding check boxes to merge the listed data.

Delete a Student

Student Referrals are school year specific. The number of student referrals that display on this screen are specific to the school year the user has selected at the top-right of the screen. If the students being merged have historical referral entries, this may not be reflected in the total and should be considered for merge.

Select the check box in the header to select all record types.

Delete a Student

8. Be sure the Delete Student [Student ID] after merging check box is selected before continuing to merge the students.

Delete a Student

9. Click Merge.

Delete a Student

When the demographics option is included, Focus does not copy the following fields from the student being deleted into the student being kept unless the field is null in the student being kept: FLEID, Student Number Identifier, Florida Alias, and Social Security Number.

When the merge is complete, a verification message displays: [Student ID] has been merged into [Student ID].

Delete a Student

10. Click View the Student to open the student's record via Student Info.

Deleting a Student

1. In the Students menu, click Delete a Student.

Delete a Student

2. Click the Delete a Student tab.

Delete a Student

3. Enter the Student ID of the student you would like to delete in the provided text box.

Delete a Student

4. Click Delete.

Notice that you cannot delete a student that has attendance data and/or grades.

A confirmation window displays: Are you sure you want to permanently delete that student: [Student Name]?

5. To proceed and make the deletion complete, click Permanently Delete.

Delete a Student

To Cancel and return to the main Delete a Student screen, click the corresponding button.

When the student has been deleted, a verification message displays: That student has been deleted.

Delete a Student
Undoing Student Merges and Deletions

1. In the Students menu, click Delete a Student.

Delete a Student

2. Click the Undo tab.

Delete a Student

The Undo tab displays the user responsible for making the change, the Date the change was made, Comments entered, if the student was Restored, Deleted Student ID, and the Merged Into Student ID.

3. Click Restore to restore the merged or deleted student.

Delete a Student

4. Click Yes in the confirmation pop-up window to restore the student.

Delete a Student

A confirmation message displays that the student has been restored. The Restored column updates to Yes and the Restore button is removed.

Delete a Student

5. Click the Comments text box to add comments, such as the reason the student was restored.

Delete a Student

a. Click Save to save the comments added.

Additional Features

If looking for specific information housed within the resulting data, type the information in the Search text box provided and press Enter.

To make the information full screen, click on the expansion icon (four arrows) next to the Search text box. Once in full screen mode, click the icon again to exit full screen.

You can also sort data by clicking on any of the headers. Click once for ascending results; click twice for descending results.

Above the listed data you will see a floppy disk icon, which allows you to export the listed data to an Excel spreadsheet.