Districts who have the Document Management add-on module can mass upload files into user file upload fields using the Import Staff Files screen. The file names must contain the staff member's Staff ID or Staff Number Identifier, Local.
1. In the Setup menu, click Import Staff Files.
2. In the ID Name field, select whether the file names contain each staff member's Staff ID or Staff Number Identifier, Local.
Focus will only consider numbers separated by spaces or underscores in the file name when evaluating a potential ID match. For example, for a file named "Grade01_Results_Eng_12345.pdf," Focus will evaluate 12345 as a potential ID match.
3. Select the Custom Field that the files will be uploaded into.
Only file upload fields and logging fields that contain a file upload field will be available for selection.
4. When a logging field is selected in the Custom Field pull-down, the Logging Field pull-down becomes enabled. Select the particular field the files will be uploaded to.
5. Click Choose Files and select the file(s) from your computer, or drag and drop the file(s) from your computer into the browser.
File sizes must be within the limit set in the system preference "File Size Limit." If no limit is set in the system preference, the file size limit is 512 MB.
As the file(s) upload, Focus will indicate the percentage of completion.
The file(s) will be uploaded to the selected user field.
