The Attendance Calendar allows users to review attendance data in a calendar format based on a selected timeframe. Upon being generated, users can click on specific dates in order to review attendance by period and make edits, as needed.
This screen requires the Attendance Calendar permission via Users > Profiles > Attendance tab: If View and Edit are enabled, the profile can view attendance data and edit attendance codes for scheduled periods. When View is enabled, users can also access the Attendance Calendar from both the Attendance Chart and the Absence Summary screens. If the profile has View only permission, users cannot edit attendance codes.
1. From the Attendance menu, click Attendance Calendar.
2. If searching for specific students by name or student number, type the information directly into the Student Search text box.
To return search results for all students, leave the Student Search text box empty.
3. For a more advanced search and the ability to define a specific subset of students, click More Search Options and select a search option.
Apply as many search options, as needed.
See Searching for Students for details about conducting and saving student searches.
4. To run the parameters against a Student Group, select the applicable group from the corresponding pull-down.
5. Select the Search All Schools check box to include students from all schools in your search.
6. Select the Include Inactive check box to include students who do not have an active enrollment record at the selected school or all schools (if Search All Schools is selected).
7. Select the Previous Years check box to include previous year of inactive data in your search, when Include Inactive is enabled.
8. Select the Use Most Recent Enrollment check box to use the most recent enrollment records when conducting a search with Include Inactive enabled.
9. Click Search.
1. From the list of resulting students, click the Student to view attendance data in a calendar view.
2. Select an option to adjust the Report Timeframe.
3. To use a custom date range, select Custom, and enter or select the start and end dates of the report timeframe.
4. Click Go to update the report.
At the top of the screen, the number of periods absent displays (Absent: X periods (during X days), along with Other Marks: X periods (during X days), which would include Tardy, Clinic, etc. Additionally, the Total Full Days Possible, Total Full Days Attended, Total Full Days Absent, and the Enrollment Dates are listed underneath. Note: The figures calculated are dependent on the dates selected in the Report Timeframe.
5. Click Hide to hide the Absent and Other Marks data.
6. Click Show to redisplay the Absent and Other Marks data.
7. Click +Add Absence to add absence records to the student from the Add Absences screen.
8. While reviewing the Attendance Calendar, you have the option to click Summary in order to navigate to Absence Summary. You also have the option to view the Attendance Chart by clicking Chart.
9. In the Attendance Calendar, you can review the attendance codes for each day in a calendar format. While the color can help you decipher the students attendance, you always have the option to hover over each attendance code for more information. Note: The color and code displayed represents the Daily attendance code.
Each district sets up attendance codes via Attendance > Attendance Setup. The district enters each attendance codes Title, Short Name, Sort Order, Type, Color, etc. Therefore, the colors shown in the above examples may differ from district to district.
Depending on your profile permissions, you may or may not have the ability to edit attendance from this screen. If you have View and Edit permissions, then you will also be able to edit student attendance. This permissions is set via Users > Profiles > Attendance tab > Attendance Calendar.
10. Click on a date to view and edit attendance codes. When clicked, you can review attendance recorded for each period in the student's schedule.
Click the arrows icon to sort the periods by attendance taken or by attendance not taken.
11. Click the pencil icon to edit the attendance code for the selected period. Note: The attendance code displays above the period.
12. Select the applicable attendance code from the pull-down.
12a. Click the pencil icon and edit the attendance codes for as many periods as needed for the selected date. When finished, in order to save the selections, click Done.
12b. To close the attendance pop-up window without saving data or making changes, click the x.
