The Scheduler uses the master schedule and student requests in order to schedule students with the highest percentage of filled requests.
The Scheduler Priorities tab is used to change the order in which graduation subjects are scheduled. By default, the Scheduler will schedule students based on the sort order of the graduation subjects in Graduation Requirements. If these priorities need to be overriden by a school, they can be edited in the Scheduler Priorities tab.
1. In the Scheduling menu, click Run Scheduler.
2. Click the Scheduler Priorities tab.
3. Click the Sort Order field next to a Grad Subject and enter the desired number. The lower the number, the higher the priority. Required subjects should have a lower number entered for the Sort Order so that they have a higher priority than electives.
The change will save once you click out of the field.
1. In the Scheduling menu, click Run Scheduler.
2. In the Run Scheduler tab, select the desired Scheduler options:
| Field | Description |
|---|---|
| Delete Current Schedules | This option overrides existing student schedules that have not been locked. This option should be selected when running the Scheduler to allow schedules to be shifted to improve the overall percentage of students scheduled. |
| Gradelevel | Select the grade level to schedule. For example, you may only want to schedule grade 12 students. One or multiple grade levels can be selected. |
| Override Period Links between Semesters |
This option allows students to be scheduled into different periods but still have the same teacher from semester 1 to semester 2. This option should be used after other options to resolve scheduling conflicts have been tried. Note: This option is available when the system preference “Enable the options for splitting sections in the Scheduler” is enabled in Setup > System Preferences > Scheduling tab. |
| Override Period & Teacher Links between Semesters | This option allows students to be scheduled into different periods and teachers from semester 1 to semester 2. This option should be used after other options to resolve scheduling conflicts have been tried. Note: This option is available when the system preference “Enable the options for splitting sections in the Scheduler” is enabled in Setup > System Preferences > Scheduling tab. |
| Override Team | If the school uses team scheduling, this option allows students to be scheduled into sections that are assiged to a team other than the one the student is assigned to. |
| Override Seat Counts | This option allows the Scheduler to fill any number of students into sections. This may be useful to determine which periods might need additional sections and where sections should be deleted or moved to a different period. It is not recommended to use this option for the final Scheduler run. Note: When the system preference "Limit Seat Count By Max Seats in Room” is enabled, selecting “Override Seat Counts” also allows the scheduler to ignore the maximum seats set on the room in Setup > Rooms. |
| Schedule into sections meeting within these semesters | Select the semesters to schedule. Summer marking periods should be deselected. |
3. Click OK to run the Scheduler.
After the Scheduler finishes running, the Scheduler displays the amount of time it took to run (the more restrictions or singleton sections, the longer the Scheduler will take to run), the percentage of students completely scheduled, and the percentage of requests filled. For a student to be considered completely scheduled, 100% of their non-alternate course requests must be filled. If a student has too many requests, they will not be included in this percentage. The percentage of requests filled indicates how many total non-alternate course requests were scheduled across the school. The Scheduler also displays a list of courses with unfilled requests in the Courses with Unfilled Requests tab, and a list of all unfilled requests in the All Unfilled Requests tab.
The percentage of students scheduled in the Loading Reports indicates how many students are fully scheduled (all periods are filled for the semester or year) based on the periods marked as "Required for Scheduling" and that have Length (minutes) set in Setup > Periods.
Changing any information from the Scheduler results screen will re-run the Scheduler.